Executive Assistant And Project Coordinator

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Minimum of 5 years of progressive administrative and project coordination experience. Education beyond high school may be applied to years of experience.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Position Description

The Executive Assistant and Project Coordinator will provide support for a wide range of projects identified as priorities by the Faculty Director and Executive Director of HUNAP. The EAPC will also provide high-level administrative support for the Faculty Director of HUNAP. Position duties and requirements include:

• Coordinating programming and events relative to initiatives of the Faculty Director's choosing

• Conducting research and analysis, and preparing presentations, reports, briefings and memos for the Faculty Director

• Supporting the design and updating of the HUNAP website, some CMS or web development experience preferred

• Creating flyers, posters, and other promotional materials for events related to the Faculty Director's initiatives

• Ability to help with media and marketing strategies, branding, and event promotion

• Coordinating IT/space needs for events, presentations, and meetings

• Ability to take direction and proceed with tasks with minimal oversight

• Managing complex calendars, planning, scheduling, and organizing meetings

• Preparing materials for meetings including agendas and briefings by compiling relevant information and data

• Composing and distributing meeting minutes

• Providing timely follow-up as needed, including tracking items and ensuring their completion

• Making travel arrangements including scheduling and booking

• Maintaining and organizing files and materials for various projects and committees

• Perform other duties as needed or required

Job Summary

Reporting to the Faculty Director and Executive Director, the Harvard University Native American Program (HUNAP) Executive Assistant and Project Coordinator (EAPC) is responsible for executive assistant duties and administrative logistics for projects and events on behalf of the Faculty Director. The EAPC serves as the principal administrative contact and liaison for internal and external departments in relation to those projects. This includes the implementation of planned events related to conferences and other symposia.