Executive Assistant

Job Title

Executive Assistant

Summary of the role:

The Executive Assistant is responsible for handling all secretarial activities for the assigned executives (VP, EVP, SVP), and is based in Milan as the primary location.

More particularly, within the EMEA Travel Seller Unit, he/she will be responsible for providing comprehensive administrative and operational support to the assigned leaders, playing a pivotal role in facilitating communication, managing schedules, coordinating meetings, handling travel arrangements, and maintaining a high level of confidentiality.

Main Responsibilities:

• Manage and maintain assigned executives' schedules, including arranging appointments, meetings, and travel itineraries

• Act as the primary point of contact between assigned executives and internal teams/external partners

• Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation

• Close collaboration with other global & transversal Amadeus Teams (i.e. marketing team, legal team, finance team, VP office, Leadership Team members, and others)

• Prepare and edit correspondence, communications, presentations, and other documents as needed, including finding ad hoc content in the Amadeus repository and or through the most relevant internal stakeholders

• Anticipate needs and proactively address issues to ensure efficient workflow and support the assigned executives

• Handle sensitive and confidential information with discretion and professionalism

• Assist in budget management and expense tracking, including compiling receipts to file expense reports and track reimbursement status

• Occasionally, provide support such as following up on projects and initiatives and compiling data to support executive decision-making and initiatives

About the ideal candidate:

• Education: Bachelor's degree or equivalent experience preferred

• Proven professional experience as an Executive Assistant or similar role supporting CEO and/or C-suite executives

• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment

• Strong communication and interpersonal abilities, both written and verbal, and attention to detail

• Proficiency in Google Workplace suite and Microsoft Office

• Familiarity with administrative systems

• Ability to gather data, compile information, and prepare reports

• Fluency in English and Italian, both verbal and written; knowledge of French and Spanish will be considered a plus

• Discretion and confidentiality when handling sensitive information

• High level of professionalism and adaptability

What we can offer you:

• A flexible hybrid working model

• The chance to work in a multicultural, diverse, fun, and supportive global team

• Professional development to broaden your knowledge and enhance your skills with online learning hubs packed with technical and soft skills training that allow you to develop and grow

• Enter a diverse and inclusive workplace, join one of the world's top travel technology companies, and take on a role that impacts millions of travelers around the globe.

Working at Amadeus, you will find:

A critical mission and purpose

• At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.

A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.

Great opportunities to learn

• Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.

A caring environment

• Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.

A complete rewards offer

• Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits.

A flexible working model

• We want our employees to do their best work, wherever and however it works best for them.

A diverse and inclusive community

• We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.

A Reliable Company

• Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.

Diversity & Inclusion

We are an Equal Opportunity Employer and seek to hire the best candidate regardless of age, beliefs, disability, ethnicity, gender or sexual orientation.