Executive Assistant

Aegis Corps, Inc. Arlington , VA 22201

Posted Yesterday

ACI is seeking an Executive Assistant (EA) with an Active Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is Arlington, VA / Washington DC area.Duties include but not limited to:
  • Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data.
  • Manage flow of correspondence, classified and unclassified.
  • Produce, coordinate, and distribute of unclassified and classified documents.
  • Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
  • Distribute and track action items to appropriate program and departmental elements.
  • Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
  • Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
  • Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
  • Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
  • Assist in preparing inter-agency meeting or conferences and setting up teleconferences and videoconferences.
  • Coordinate training for personnel assigned.
  • Coordinate long distance travel for staff personnel assigned.
  • Assist with official visitor arrangements.
  • Oversee all office administrative functions.
  • Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
  • Interface with other support services including internal and external organizational POCs.
  • Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
  • Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing.
- Ability to work in a very fast paced organization. Multitasking is essential.
- Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
- Pleasant, tactful and professional attitude and appearance
- Excellent writing, editing, and proofreading skills
- Must perform well under pressure and high workloads, and be able to communicate effectively.
- U.S. CitizenshipYou must be a US CITIZEN - an active DoD Secret Security clearance preferredSalary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.Aegis Corps, Inc. is an Equal Opportunity Employer.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant

FP1 Strategies

Posted 1 week ago

VIEW JOBS 1/6/2021 12:00:00 AM 2021-04-06T00:00 <p><strong>The Company:</strong></p><p>FP1 Strategies LLC is a full-service agency based in Arlington, Virginia, specializing in political campaign work focused on coalition building, grassroots mobilization, advertising, digital engagement and message development.</p><p>With experience managing high-profile national projects in the United States, FP1’s ability to design and deploy a campaign-style, fully-integrated approach is a core competency that is unique among its competitors. Our grit, creativity and focus are what FP1’s “campaign approach” truly represents.</p><p>Reporting to executives at FP1 Strategies, the Executive Assistant / Scheduler will be responsible for managing both the daily as well as long-term schedules, coordinating all travel, internal and external meetings, and providing other administrative support as needed.</p><p>The ideal candidate has a high interest in and/ or experience in scheduling and administrative roles with high-level executives in a fast-paced environment.</p><p><strong>Specifically, the Executive Assistant / Scheduler’s responsibilities include:</strong></p><ul> <li>Daily management of complex calendars and schedules</li> <li>Responsible for scheduling all internal and external meetings and commitments for the executive using Microsoft Office</li> <li>Serve as the point of contact between the executive and other employees and clients</li> <li>Coordinate international and national travel arrangements</li> <li>Provide IT assistance as needed</li> <li>Code and submit monthly expense reports on behalf of the executive</li> <li>Close collaboration and coordination with other executive assistants/schedulers</li> <li>Manage the executive’s personal and business database of contacts</li> <li>Assist with the executive’s personal errands as needed</li> <li>Maintain a flexible schedule, including nights and weekends</li> </ul><p></p><p><strong>We are currently working remotely, but here are some of the perks we offer:</strong></p><p>- Fast-paced, dynamic work environment</p><p>- Access to senior leadership, open door policy</p><p>- Chance to work side by side with some of the country’s top political and public affairs operatives</p><p>- Drinks and snacks</p><p>- End of month all staff lunches</p><p>- Collaborative workspaces including an outdoor terrace and access to the building complex’s rooftop space with awesome views</p><p>- Quarterly all-staff activities</p><p>- Employee engagement and ‘Friday Fun Days’!</p><p><strong>Requirements</strong></p><p>The ideal candidate will meet the following requirements:</p><ul> <li>0-2 years’ experience scheduling and/or providing administrative support for high-level executives and/or on Capitol Hill</li> <li>Previous experience in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities</li> <li>Highly organized and detail-oriented</li> <li>Self-starter who takes initiative, is able to anticipate needs before they arise and resolve issues quickly</li> <li>Possess excellent people skills and the ability to work with a wide variety of personalities</li> <li>Flexible to the changing needs and responsibilities of the workplace</li> <li>Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work</li> <li>Excellent oral and written communication skills</li> </ul><p><strong>Benefits</strong></p><p>We offer competitive compensation with opportunity for a year-end bonus, medical, dental, vision, and life insurance. We also offer a paid maternity leave program and paid vacation and sick leave. In addition, we have a generous flex time schedule around holidays that allows work from home opportunities.<br></p><p><i>FP1 Strategies is an Equal Employment Opportunity (EEO) employer.</i></p> FP1 Strategies Arlington VA

Executive Assistant

Aegis Corps, Inc.