Executive Assistant

Aegis Corps, Inc. Arlington , VA 22201

Posted Yesterday

ACI is seeking an Executive Assistant (EA) with an Active Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is Arlington, VA / Washington DC area.Duties include but not limited to:
  • Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data.
  • Manage flow of correspondence, classified and unclassified.
  • Produce, coordinate, and distribute of unclassified and classified documents.
  • Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
  • Distribute and track action items to appropriate program and departmental elements.
  • Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
  • Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
  • Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
  • Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
  • Assist in preparing inter-agency meeting or conferences and setting up teleconferences and videoconferences.
  • Coordinate training for personnel assigned.
  • Coordinate long distance travel for staff personnel assigned.
  • Assist with official visitor arrangements.
  • Oversee all office administrative functions.
  • Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
  • Interface with other support services including internal and external organizational POCs.
  • Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
  • Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing.
Requirements
- Ability to work in a very fast paced organization. Multitasking is essential.
- Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
- Pleasant, tactful and professional attitude and appearance
- Excellent writing, editing, and proofreading skills
- Must perform well under pressure and high workloads, and be able to communicate effectively.
- U.S. CitizenshipYou must be a US CITIZEN - an active DoD Secret Security clearance preferredSalary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.Aegis Corps, Inc. is an Equal Opportunity Employer.
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Executive Assistant

Aegis Corps, Inc.