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Executive Assistant/ Admin Assistant, Administrative Support - NYC

Expired Job

Blackrock, Inc. New York , NY 10007

Posted 5 months ago

BlackRock helps investors build better financial futures. As a fiduciary to our clients, we provide the investment and technology solutions they need when planning for their most important goals. As of June 30, 2018, the firm managed approximately $6.3 trillion in assets on behalf of investors worldwide. For additional information on BlackRock, please visit www.blackrock.com | Twitter: @blackrock | Blog: www.blackrockblog.com | LinkedIn: www.linkedin.com/company/blackrock.

Job Description:

BlackRock is a global leader in investment management, risk management and advisory services for institutional and retail clients. BlackRock helps clients around the world meet their goals and overcome challenges with a range of products that include separate accounts, mutual funds, iShares (exchange-traded funds), and other pooled investment vehicles. BlackRock also offers risk management, advisory and enterprise investment system services to a broad base of institutional investors through BlackRock Solutions. BlackRock currently has more than $6 trillion AUM and approximately 14,000 employees in more than 30 countries and a major presence in global markets.

BlackRock is seeking an Executive Assistant to provide daily administrative support to a Managing Director of global teams in an efficient, detail oriented, and proactive manner.

BlackRock Executive Assistant/Admin Assistant

BlackRock is sourcing for a dynamic and enthusiastic Executive Assistant/Admin Assistant who functions in an efficient, detail-oriented, and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. The position is based in New York.

Responsibilities

  • Responsible for the daily schedule of a Managing Director; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintain a busy calendar, schedule meetings and ensure managers arrive to meetings on time

  • Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and Board members and their assistants

  • Proactive in preparing background material, directions and other items required for meetings.

  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and catering

  • Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed

  • Process and track expense reports and reimbursements

  • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling

  • Assist in presentation preparation

  • Provide core administrative support such as filing and copying

  • Performing ad hoc projects as needed

Qualifications and Skills

  • 7+ years of administrative experience or college degree preferred

  • Intermediate to advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint and Excel)

  • Ability to perform in a fast paced environment and interact with senior management

  • Excellent customer/client service skills including written and verbal interaction with senior leadership

  • Absolute discretion and appropriate handling of sensitive information essential

  • Experience and proficiency working with automated expense tracking, online travel etc.

  • Strong analytical, interpersonal and communication skills

  • Ability to anticipate needs and make sound decisions with minimal direction

  • Excellent organizational skills; detail oriented

  • Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment

  • High energy level

  • Self-starter with the ability to work independently and with minimal guidance

  • Ability to work well in a team environment and be proactive in assisting others as needed

  • Must be flexible to work overtime and be available as needed

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

BlackRock will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the law, including any applicable fair chance law.


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Executive Assistant/ Admin Assistant, Administrative Support - NYC

Expired Job

Blackrock, Inc.