Executive Assistant

Description:

Key Responsibilities

• Serves as the primary contact and liaison for the Director.

• With advanced attention to detail, provides day-to-day administrative support to the Director (e.g., maintains sensitive and confidential files; screens, prioritizes and/or responds to internal/external correspondence/phone calls or requests; maintains complex calendars, schedules, meetings; arranges multi-leg domestic and international travel, processing all travel expense reports and expenditures for reimbursement).

• May review and screen emails of the Director, analyzing needs and problems, to sort and determine approach and priorities for immediate action in conjunction with Director and/or other supervisors.

• Responds to a variety of time-sensitive and/or confidential requests for information and other requests of the Director. Evaluates and refers matters for appropriate handling and coordinates, compiles and documents relevant data and back ground information to support Director's decision-making or problem resolution.

• Organizes special events and hosts visitors to JGM. Participates in meetings and special event planning with internal and external partners.

• May provide supervision to other administrative staff. I often get asked about this. Permanent EA will provide support and training to new admin staff.

Additional Skills & Qualifications:

Knowledge, Skills and Expertise:

• Bachelor's degree preferred with a minimum of 5 years of relevant experience.

• Proven ability to handle confidential information with discretion.

• Ability take independent initiative and exercise good judgment in decision making.

• Knowledge of administrative processes as would typically be acquired through work experience in a professional business environment working with sen ior level management.

• Writing skills sufficient to compose complex and executive level correspondences.

• Proficient with MS Office, conferencing platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.).

• Financial acumen to assist with budget development and monitoring.

• Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities.

• Demonstrated ability to work collaboratively, lead and administer projects of significant importance.

• Excellent project and event management skills.

• Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy.

• Some travel, including international, may be required.

• Must be flexible and available for after-hours support.

Experience Level:

Expert Level

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.