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Executive Assistant (7377U) #25734

Expired Job

University Of California Berkeley , CA 94705

Posted 1 week ago

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is: October 9, 2018

Departmental Overview

The Innovative Genomics Institute is composed of diverse researchers with a powerful combined expertise. After the development of the CRISPR-Cas9 system for rewriting DNA, we saw the potential of applying this technology to solve some of humanity's greatest problems. Our scientists conduct world-class research, driven by the real possibility to cure human disease, end hunger, and protect the environment.

In addition to our scientific efforts, the IGI is committed to advancing public understanding of genome engineering and providing resources for the broader community.

The Executive Assistant (EA) reports to the IGI Chief of Staff (COS) and provides comprehensive, high level administrative, operations and program support for the Executive Director of the IGI. He/she acts as a key point of contact interfacing with internal and external constituencies including VIPs, corporate executives, campus representatives, LBNL, institute partners, and industry. The incumbent develops and maintains protocols and procedures and implements systems to integrate and streamline areas related to executive level support for the IGI. The EA leads and /or supports activities related to meeting and event planning, purchasing, travel, budget and resource management, communications and facilities. Serves as the liaison for CSS partners on purchasing, reimbursements, and human resources issues relating to executive leadership office of IGI.

Responsibilities

  • Comprehensive management of email and calendars for Executive Director (ED)

  • Coordinate scheduling and related logistics for Executive Director (ED) to work between UCB, UCSF and Gladstone locations for seamless operations and continuity of joint programs; coordinate ED staff meetings; provide high level coordination and support for Directorate level meetings including assembly of background and/or supporting documents/materials, and document minutes; develop and maintain an effective working relationship with the IGI leadership and Governance Board.

  • Coordinate and/or oversee communication of information among a group of the executive's subordinate management staff, which may be highly confidential and critical.

  • Manage, plan and administer a range of administrative operations for the executive leadership of IGI. Work with the IGI core Administrative Operations team on budgetary/financial management, human resources, IT, facilities, contracts and grants, communications and development activities.

  • Perform and/or oversee special projects or assignments that are sensitive or complex in nature.

  • May supervise a small staff of support employees and/or students.

Required Qualifications

  • Previous Executive Assistant experience for Senior Level executive

  • Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Strong skills in short term planning, analysis and problem-solving and customer service.

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.

  • Knowledge of common computer application programs.

Preferred Qualifications

  • Knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.

  • Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, and contracts and grants regulations and guidelines.

Education/Training:

  • Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

Salary will be commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct


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Executive Assistant (7377U) #25734

Expired Job

University Of California