Executive Assistant (22906)
Person Centered Care Services
Staten Island , NY 10301
Posted 3 months ago
Position: Executive Assistant
The Executive Assistant reports directly to the Director of Community Engagement and assists with administrative duties for the agency as well as facilities management duties.
Interface with the IT Department serving as the primary liaison for the agency.
Set up offices or rooms for meetings and conferences.
Ensure that computers and phones are within compliance.
Minor repairs of all sites.
Fax/Filing as needed.
Manage mail through distribution at appropriate sites and to appropriate persons
Manage spreadsheet of all agency vehicles (ensuring that oil changes, registrations, inspections etc. are up to date and within compliance)
Manage spreadsheet of all agency keys, equipment etc.
Order furniture equipment, lunch and agency office supplies as needed.
Tracking and collections of vehicle fines of all staff members, inclusive of tracking and maintaining Vehicle Logs.
Utilizing email system for communication with all staff members, families, and persons PCCS supports of PCCS to communicate various events that are happening
Utilizing email system for communication with outside agency community members and organizations to inform them of various events and updates of PCCS
Organize and maintain agency kitchen.
Maintain the upkeep of the office supply room.
Maintains Executives appointments schedule by planning, scheduling meetings, conferences, teleconferences, and travel.
Knowledgeable of computer systems (i.e. Microsoft Word, Excel, OneNnote, etc.)
Order agency supplies.
Monitor office phone systems on a monthly basis.
Ensuring deadlines are met and proper communication of follow up when necessary
All other duties deemed necessary by supervisor.
Minimum 5 years experience as an Administrative Assistant/ Facilities /Project/Office Manager, or related field.
Valid Drivers License.
Minimum HS Diploma or GED.
Must be we able to work in a fast paced environment.
Strong communication skills
Ability to multi-task
Leadership skills to work independently and create creative systems for work flow where necessary