Executive Assistant #00046967

Hiring Department

Office of the Provost

Job Description

The Executive Assistant for the Office of the Provost provides professional, high-level direct support to the office as well as the Provost, Associate Provost for Academic Operations, Accreditation, and Assessment, and Sr. Executive Assistant to the Provost and performs a broad array of administrative duties in support of academic affairs. In the performance of duties, the Executive Assistant will work both independently and collaboratively as appropriate, and exercise initiative, judgement, discretion, and confidentiality to relieve the office from routine duties.

Key Responsibilities:

• Provide a broad variety of administrative duties for the Provost, Associate Provost for Academic Operations, Accreditation, and Assessment, and Sr. Executive Assistant to the Provost, and Academic Affairs units

• Compose and prepare correspondence, reply to emails and other inquiries on behalf of the office, some of which involve highly confidential and/or sensitive matters, and serve as a resource person to others within Academic Affairs

• Serve as the front face of the office at the front desk providing positive first impression for our office and building, handling incoming calls and directing callers to the appropriate person or department

• Manage calendar, schedule meetings, correspondence, etc. for the Associate Provost

• Non-standard meeting time requests

• Back-up calendar support for Provost and Associate Provost for Faculty Affairs

• Complete expense reports for travel reimbursement for provost and Associate Provost for Academic Operations, Accreditation, and Assessment

• Maintain front office area and coffee station

• Inventory and order office supplies

• Pay bills, subscriptions, memberships, invoices, etc. for provost and chancellor's office

• Maintain provost webpage

• Manage and maintain curriculum management. (This includes certificates and degrees - new and revised.)

• Compose routine correspondence, proofread and/or finalize correspondence

• Process travel authorizations, incidental forms, and alcohol request forms for the provost office

• Process contracts for Provost direct reports

• Order food for meetings and arrange rooms

• Help maintain provost@mst.edu email

• Special Projects/other duties as assigned

• Process faculty and staff eRecruit postings and job offers

• Process PCQs as the Provost delegate

• Assist executive faculty searches

• Coordinate travel and accommodations as needed

• Assist in preparing for meetings, as necessary

• Other duties as assigned

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Demonstrated self-starter

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks

• Interpersonal skills and the ability to build relationships with a variety of individuals and groups and maintain a welcoming office environment

• Excellent written and verbal communication skills

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

• Previous knowledge or experience working with PeopleSoft is desired

• Experience working in higher education is preferred

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $18.61 to $25.25 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 8

University Title: EXECUTIVE ASSISTANT

To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Applications will be accepted until this position is filled.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.

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