Executive Administrator

JOB TITLE: Executive Administrator LOCATION:

San Jose, CA - HYBRID DURATION: 1 year PAY RANGE: $40-$45/hr COMPANY: Our client, a multinational electronics company is recruiting for a Executive Administrator. If you meet the qualifications listed, please Apply Now Description: " Provide administrative support to the Executives and assigned Department Heads " Facilitate internal and external communication; Produce or edit presentations, documents and spreadsheets for the Executives " Be involved in other aspects of the team's functions such as collecting and tracking documents as needed " Proactive calendar management, scheduling meetings/calls for internal and external participants, manage conflicts and work with Administrative staff to coordinate scheduling for Senior Leaders and necessary attendants " Scheduling meetings and conference rooms in the Meeting Room Booking System (MRBS) Assist Finance & Legal " Work with SARC/ACL finance with budget needs for special events, purchases, & outings " Work with SAS's AP, AR, Finance teams etc. " Any necessary / approved requests made Assist Facilities " Procurement and distribution of office supplies " Maintain office supply / Printer stations Assist Human Resources " Working with recruiters by creating interview schedules for candidates " Finding conference rooms for interviews " Scheduling interview time on employees Knox (mySingle/PIMS) and Outlook calendars as needed " Assist with corporate credit card request " Update and maintain information and documentation on Admin Page on Sharepoint " Create and share process documentation as needed " Demonstrate SARC/ACL culture as a representative of the team by developing and maintain strong working relationships with other employees, contractors, vendors, and guests " Management of "mailman email groups as assigned Expenses " Manage expense reports for Executives and other assigned DH's " Track and file expense receipts " Train employees as needed on how to submit expenses in GERP " Purchase Orders, Invoices, & preferred vendor submission " Learn to use our JIRA system to submit these request Travel " Plan and process travel arrangements " Prepare and process travel expense reports and submissions for Executives and assigned Client " Submit TR/Ta in GERP " Expense Trip receipts " Book car services when necessary " Submit global roaming for corporate cell phones when traveling internationally Meetings & Events " Manage, collaborate and coordinate team or campus events as necessary, including but not limited to " Coordinate catering/deliveries for team meetings, breakfast, lunches etc. as approved/requested by manager and up " All hands meeting Requirements: " 6-10 years of experience supporting department head-level executives in heavily matrixed organizations IND 123