Executive Administrator

Executive Administrator Location: San Francisco, CA Duration: 7 Months with Possible Contract to hire Description: (Client is searching for an experienced Executive Administrator to provide support to the Global Brand Strategy & Development leadership team.

This position will be responsible for a broad range of administrative support duties and project coordination. The successful candidate has demonstrated the ability to support several senior leaders with varied job roles and to collaborate with peers and others to support departmental and office activities. We are looking for someone who takes great pride in being an Executive Assistant, and who brings a curious, always learning mindset to our team.

This is an exciting opportunity for an experienced administrative and planning professional looking to develop new skills with one of the world s leading brands, working in a dynamic, global team environment. The Executive Administrator needs to demonstrate a high client orientation, strong organization skills, executive presence, and effective communication. This role requires a proactive self-starter who can work independently and anticipate client needs and is comfortable with both admin support duties as well as special projects.

Required: Must have a High School diploma or equivalent plus 2-3 years of applicable work experience. Preferred: You have 3-5 or more years working as an Executive Administrator or Executive Assistant in a fast-moving environment, supporting senior leaders You have strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint) You are a team player with a positive, can-do attitude and you are passionate about your work and going the extra mile. You have strong passion for supporting the growth and development of new teams, including helping build strong team culture You demonstrate excellent communication skills including exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public Highly organized with ability to manage multiple projects effectively You have strong attention to detail Executive Administration Responsibilities:

You have proficiency in managing multiple executive calendars and organizing detailed travel itineraries with agendas and pre-reads to be reviewed while traveling. Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts as a highly visible representative of the team. Prior experience budgeting, managing and tracking expenses; experience with Concur and Ariba systems helpful.

Plan onsite and offsite and virtual team meetings and events, including coordinating conference room set-up, catering, A/V, logistical arrangements, and providing occasional on-location support for team activities such as group meetings and team outings. Provide support for reports, projects and initiatives as requested. Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, updating distribution lists, managing online collaboration tools like Microsoft Teams and SharePoint, and updating organizational charts.

Assist with team travel arrangements as requested. Assist with space management, workspace move requests and submit facilities work orders. Update organization charts monthly and as changes occur.

Coordinate on-boarding of new employees and contractors, and associated tracking Partner and coordinate workload with other administrative team members and provide backup support when needed. Call Notes : Must have skills Supports several VPs. Managing multiple executive calendars.

Executive Assistant experience. 3-5 years of experience. Very team oriented and great time management. Outlook/Teams.

Open to no bachelors. Required Skills: Providing administrative services to 3 senior member, 1 SVP and 2 VPs Handling international travel (arranged by agency) need to coordinate with the serving agency.

Experience with Concur & Sap Ariba Expense tools are nice to have. Exp: 5 years of experience required.