Executive Administrative Support

The Executive Support Specialist will work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.

Duties include, but are not limited to:

• Assist Security (SEC) Special Security Officer (SSO) in meeting office security requirements
• Assist in processing Visitor Access Requests (VARs)
• Review, coordinate, and track internal and external staff clearance and nomination packages
• Prepare staff summary sheets, memorandum of agreements, and official memos
• Update/develop office-level standard operating procedures (SOP)
• Facilitate Defense Travel System (DTS) orders for government personnel
• Maintain the e-Task management system
• Assist in the onboarding and out-processing for new or departing government staff and contractors
• Develop and distribute the daily office Personnel Status (PERSTAT) reports
• Schedule conference rooms and appointments, VTC/SVTC, Meet Me and IConnect meetings
• Maintain office distribution lists, organizational charts and recall rosters
• Manage senior leadership calendars
• Coordinate office supply orders
• Prepare meeting materials, to include agendas, minutes, etc.
• Serve as the office Data Transfer Officer (DTO) or Removeable Data Custodian (RMC)
• Dissemination of pertinent information to Community of Interest (COI)

Basic Qualifications:

• Active Top Secret Security clearance (TS/SCI)
• Ability to pass a CI Polygraph
• At least (3) years of administration support experience
• Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint.
• Advanced verbal and written communication skills
• Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels
• Experience working in a team environment, providing direct support to executive level management and other office personnel.
• Must have demonstrated excellent attention to detail and quality of work.
• Candidate must be proactive and willing to assist other executives in times of absences and personnel shortage
• High school diploma or equivalent