Executive Administrative Coordinator - Healthcare


Hartman Executive Advisors Baltimore/Washington DC Metro Area , MD 20733

Posted Today

Hartman Executive Advisors (HEA) was founded with the vision of providing business-focused, vendor-independent consulting to mid-sized companies. As independent, trusted strategic advisors to our clients, Hartmans mission is to create meaningful business outcomes that foster growth, greater financial returns and market dominance. By developing a deep understanding of the business challenges arising from poorly aligned technology and uncovering the transformational opportunities that result from strategically aligned technology, we set the path to advance, cultivate and leverage people, processes, and systems to change and transform organizations. At Hartman, we deliver powerful business outcomes by leveraging technology strategy as a game-changer for our clients.Summary:
Hartman Executive Advisors is seeking candidates interested in coordinating and assisting with project management between our Advisors and business partners within our Healthcare vertical.Responsibilities include but not limited to:
  • Schedule and coordinate meetings between HEA and client teams
  • Coordinate HEA internal team meetings
  • Client plan administration; including updating and reporting on project and client plans
  • Distribute surveys and aggregate results
  • Request, receive, and collect client documentation
  • Set up new clients including Teams sites, Smartsheet templates, and other templates (Assessment, Decision Registers, Risk Registers, etc.)]
  • Quality assurance (jargon, grammar, acronyms, formatting issues, etc.) on client deliverables
  • Other duties as assigned
Required Skills:
  • 3+ years of project coordination experience preferably in a professional services environment
  • Office Suite (Word, Outlook, Excel, PowerPoint)
  • Strong verbal and written communication skills
  • Prior experience in the usage of any or all of the following business tools are preferred
    • Microsoft Teams
    • SharePoint
    • Smartsheet
    • SurveyMonkey
  • Bachelors Degree or equivalent work-related experience
Hartman Executive Advisors is an equal opportunity employer. Hartman is committed to the principle of equal employment opportunity for all employees and to providing a work environment free from discrimination and harassment. All employment decisions at Hartman are based on business needs, job requirements, and individual qualifications without regard to race, color, gender, religion, age, national origin, veteran status, marital status, sexual orientation, physical or mental disability, genetics or any other characteristic protected by applicable law, provided the employee can perform the essential functions of the job.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant To The Chief Administrative Officer

Prince George's County Government

Posted 2 days ago

VIEW JOBS 5/18/2022 12:00:00 AM 2022-08-16T00:00 Nature and Variety of Work The Prince George's County Office of the County Executive (CEX) is seeking a senior-level administrative professional to provide comprehensive support to the Chief Administrative Officer (CAO). The incumbent serves as the core of the CAO's support team, partnering with the CAO's Special Assistants to anticipate and address the CAO's operational needs. Additionally, the incumbent works closely with the administrative professionals who support the other members of the Executive and agency leadership team. Finally, the incumbent has extensive interaction with internal and external stakeholders on the CAO's behalf. The ideal candidate: * is a dynamic administrative professional with demonstrated experience providing executive support at the highest levels of a public or private organization; * exercises integrity, tact, discretion, and confidentiality in discharging all duties; * is a thorough and detail-oriented professional who successfully balances completing tasks that may arise on short notice, while ensuring that those tasks are completed with accuracy and care; * is proactive and takes initiative to identify and resolve potential issues with a collaborative approach and sound judgment; * can be trusted to act with considerable latitude and independent judgment, earning credibility with the CAO and all persons who conduct business with her office; * requires minimal supervision but exercises appropriate discernment in assessing situations and knowing when and to whom a particular issue should be elevated; and * represents their principal at all times with a professional, composed, and courteous manner. Examples of Work * Maintains the CAO's calendar, proactively identifying and addressing conflicts and ensuring that any necessary materials have been obtained and provided to the CAO. * Serves as the initial point of contact for all requests for meetings, signature or review action, or other engagement by the CAO. * Attends meetings with, or on behalf of, the CAO, capturing appropriate notes and action items and tracking the status of any necessary follow-up actions. * Managing the lifecycle of incoming documents requiring review by and/or signature of the CAO. * Receiving, reviewing, and routing incoming correspondence, including alerting the CAO to time-sensitive matters and responding to urgent inquiries. * Composes outgoing correspondence to be sent under the CAO's signature or on the CAO's behalf, including proofing and reviewing for accuracy and clarity. * Tracks the status of existing operating contracts related to CAO initiatives and projects and provides assistance with the preparation and collection of documents for new contracts. * Manages payment of invoices and other financial obligations related to CAO initiatives and projects, including serving as a purchasing cardholder and maintaining all necessary documentation pertaining to that role. * Develops, implements, and maintains procedures to ensure smooth operation of CAO's administrative and operational needs. * Manages travel and training arrangements for CAO. * Establishes and maintains positive and productive relationships with staff of executive-level leadership, appointed and elected officials, and partner agencies within and outside the County. * Develops an awareness of relevant officials, leaders, and staff to ensure appropriate and accurate turnaround on inquiries. * Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring calls to the appropriate staff. * Performs other duties as assigned, consistent with the specifications for this position, including, specifically attendance at training classes, or alternative career development activities to increase job competencies Minimum Qualifications Education: Bachelor's Degree with major course work in liberal arts, one of the social sciences, or public or business administration. Experience: * Three (3) years of progressively responsible experience in government or business. * One (1) year of this experience should have involved supervision of high-level administrative staff. An equivalent combination of education and experience will be accepted. Preferred Qualifications: * Demonstrated high proficiency in Microsoft Office 365, particularly Outlook, Teams, and OneDrive. * At least five (5) years of increasingly responsible experience providing direct executive support to a senior-level executive in a public or private organization. * At least five (5) years of demonstrated experience managing an appointment calendar for a senior-level executive with a demanding schedule and conflicting priorities. * Demonstrated experience maintaining a tickler system to track the status of open matters related to executive officer operations. * Demonstrated experience utilizing a financial management system to post incoming invoices for prompt payment. * Demonstrated experience composing correspondence on behalf of a senior-level executive. * Strong verbal and written communication skills, including: * the ability to communicate clearly, professionally, and effectively with a diverse audience * command of grammar, punctuation, and spelling skills. * Strong ability to manage competing tasks by appropriately determining priorities and providing regular updates to the CAO and her staff. Additional Information Applications and resumes must be completed andsubmitted on-line by the specified deadline. Candidatesmust upload a detailed resume into their on-line application in the "Attachments" section of the online application.Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, typing test, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for 90 days unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address.Notifications during this recruitment will be sent by email only(regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the County are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), and post-offer medical evaluation (may include drug screen). Based upon current and/or future assignments, an employee may be subject to pre-employment, random, reasonable and post-accident drug and alcohol testing pursuant to the Department of Transportation Regulations. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify. ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity in the Workplace Prince George's County Government Largo MD

Executive Administrative Coordinator - Healthcare

Hartman Executive Advisors