Executive Administrative Assistant/Office Manager - Dept. Of Health Policy

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Position Summary:

Reporting to the Department Chair of Health Policy, the Executive Assistant and Office Manager supports and provides general operations support, including: calendaring; departmental correspondence; travel; special event planning; faculty recruitment visits; tenure and promotion; recruitment of hourly and student workers; and basic technical support.

Duties and Responsibilities:

The incumbent provides general operations support, including, but not limited to: calendaring; prioritizes multiple issues and holds responsibility for successful follow-through; prepares departmental correspondence, reports, and presentations; assists with manuscripts and proposal development; manages travel, including reimbursements and registrations; coordinates special event planning and faculty recruitment visits; assists with tenure and promotion; recruitment of hourly and student workers; provides basic technical support, including AV setup and support in conference rooms, website maintenance, social media and maintenance for general office equipment including printers and similar equipment.

Essential Qualifications:

Several years' progressively responsible experience as an administrative assistant in a professional office; Proficient in PC software applications, including Excel, Word, and PowerPoint; Strong organization skills with a proactive approach and attention to detail; Ability to prioritize workload and the ability to juggle multiple demands/tasks; Excellent written and oral communication skills. A helpful, friendly demeanor, professionally representing the department to all callers, visitors, and employees; Ability to maintain confidentiality with access to sensitive information and correspondence. Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as an employee at VCU.

Preferred Qualifications:

Bachelor's degree preferred.

Experience in higher education or research institute preferred.

The School of Public Health continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply

University Job Code: Exec Administrative Assistant GA 1 - 3 (19111N-19113N)

ORP Eligible: No

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Salary Range: $50,000-$55,000

Department: Department of Health Policy

Employment Type: UF - University Employee FT

Restricted Status: No

FTE: 1

Exemption Status: Non-Exempt

ORP Eligible: No

University Job Title: Executive Administrative Assistant 1-3 (19111-19113)

Contact Information:

Contact Name: SOM HR

Contact Email: