Executive Administrative Assistant

Young Life Colorado Springs , CO 80928

Posted 2 months ago


This position provides excellent administrative assistance to the Vice President International Human Resources & Global Benefits and the Vice President Global Talent Management & Mission Capabilities.

Essential Duties:

Administrative Support shared position serving two vice presidents: VP International HR & Global Benefits and VP Global Talent Management & Mission Capabilities

  • Provide administrative support to the VP Intl HR & Global Benefits and the VP Global Talent Management & Mission Capabilities as needed (correspondence, record keeping, file maintenance).

  • Proof read a variety of documents.

  • Articulate policies and documents to staff and volunteers.

  • Organize and respond to, as appropriate, incoming correspondence (phone, email, U.S. mail).

  • Manage calendar, schedule and inboxes.

  • Provide primary phone support.

  • Provide support for executive recruitment interview materials.

  • Coordinate all travel, meeting arrangements and conference calls.

  • Draft general letters and reports.

  • Draft Power Point presentations, agendas and other presentations as needed.

  • Manage office files and records (electronic and hard copies) for easy retrieval.

  • Administer Young Life Developing Kingdom Leadership Committee agenda, minutes and notebooks.

  • Act as a liaison with internal experts and colleagues to resolve issues.

Benefits Administrative Support

  • Assist the benefits department with seasonal assistance and occasional back-up.

  • Submit numerous vendor invoices through Young Lifes Concur system for timely payment for services.

Budget and Accounting

  • Serve as proxy for purchase card transactions for both vice presidents.

  • Manage budget costs of above expense accounts to ensure that expenditures do not exceed budget limits.

  • Create, maintain and/or analyze Excel spreadsheets for accounting reports.

  • Manage expense reports for the VP Intl HR & Global Benefits & VP Global Talent Management & Mission Capabilities.

  • Work with the Finance department to monitor and correctly categorize expenses.

Education and Working Conditions:

  • College degree preferred.

  • Office environment but will also involve some travel.

Qualifications Required for the Job:

  • High level of confidentiality and must handle sensitive information appropriately.

  • Represent the office of the VP IHR and VP TM & MC in a friendly and professional manner.

  • Excellent professional communication skills, both verbal and written.

  • Must multi-task assigned ongoing- projects to completion.

  • Ability to learn and operate HR and other related computer systems.

  • Demonstrated proficiency in Microsoft Office Suite with 55-60 wpm.

  • Demonstrate the ability to work well independently and with others.

  • 5 - 7 years of administrative experience preferred working for senior executives.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.

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Executive Administrative Assistant

Young Life