Executive Administrative Assistant

Company Details

Verus Specialty Insurance is an Excess and Surplus Lines provider writing business countrywide, a member of W.R. Berkley Corporate (NYSE: WRB), one of the largest property casualty insurance holding companies in the United States. The resources and strength of a Fortune 500 company back us and we operate with the flexibility and closeness of a small underwriting company. As such, Verus Specialty Insurance operates through a group of wholesale producers nationwide.

Our leadership encourages a culture that empowers employees to question the status quo and seek innovative ways to continue to exceed the expectations of our customers. We believe our strength comes from building an exceptional team that embraces collaboration, growth and ownership. If you share our vision and want to work for an organization that values your contributions, we want to hear from you!

The Company is an equal employment opportunity employer.

https://www.verusins.com/

Responsibilities

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our President and executive team. This individual must have the ability to handle multiple tasks simultaneously, prioritize work effectively, maintain confidentiality, and work with minimal supervision in a fast-paced environment. The ideal candidate will have a proven track record of providing exceptional administrative support at the executive level in a corporate setting, preferably within the insurance industry.

• Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations.

• Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology.

• Assist in the preparation and distribution of correspondence, reports, presentations, and other documents.

• Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements.

• Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed.

• Act as a liaison, maintaining open lines of communication among executives, managers, and employees.

• Maintain a high level of professionalism and confidentiality in dealing with sensitive information.

• Assist in the execution of special projects as required by the executive team.

• Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support.

• Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site.

• Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives.

• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.

• Minimum 2 years' experience in an administrative role at the executive level.

• Experience in the insurance industry highly desired.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

• Excellent communication skills, both written and verbal.

• Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability.

• Ability to maintain a high level of integrity, discretion, and confidentiality.

• Ability to adapt to change with a focus on problem solving.

#LI-FL #LI-HYBRID

Additional Company Details

We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment.

Sponsorship Details

Sponsorship not Offered for this Role Responsibilities We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our President and executive team. This individual must have the ability to handle multiple tasks simultaneously, prioritize work effectively, maintain confidentiality, and work with minimal supervision in a fast-paced environment. The ideal candidate will have a proven track record of providing exceptional administrative support at the executive level in a corporate setting, preferably within the insurance industry.

• Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations.

• Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology.

• Assist in the preparation and distribution of correspondence, reports, presentations, and other documents.

• Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements.

• Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed.

• Act as a liaison, maintaining open lines of communication among executives, managers, and employees.

• Maintain a high level of professionalism and confidentiality in dealing with sensitive information.

• Assist in the execution of special projects as required by the executive team.

• Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support.

• Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site.

• Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives.

• Perform other duties as assigned.