Executive Administrative Assistant (Ussf/Ssc/Cgs)

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With more than 50 years of business expertise and consistent growth, we are known for continuous innovation to our government customers, in both the U.S. and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

You will be working with a cohesive team of talented and experienced professionals in our Space & Intelligence Division (SID). SID has ~400 staff members assigned to three departments, the Intelligence Program Group (IPG), the Space Systems Group (SSG), and the Strategic Technology Analysis Group (STAG).

The Space Systems Group provides timely and objective assessments and recommendations integrating technical, operational, programmatic, policy and business analysis. We focus on our key clients in the Space community including the US Space Force's Space Systems Command (USSF/SSC), one of the three designated Field Commands under USSF. We work tirelessly to provide integrated solutions based on information and communications throughout the chain of command. We provide clear and consistent analysis and recommendations which are aligned to strategic and leadership goals while balancing the ability to execute on time and on budget within the technical communities. Come join an organization responsible for being a key enabler of Spacepower!

SPA has a prospective need for quality individuals with extensive background and experience in space operations, space system acquisition and development, and in space program management. SPA has a prospective opening for a full-time Executive Administrative Assistant to support USSF/SSC/CGs at Los Angeles AFB.

Responsibilities

The successful candidate shall provide Program Acquisition Support (PAS) and Information Management support for developing, facilitating, updating and/or coordinating 3-letter and 4-letter level briefings, tasks, reports, media queries, public releases, and special projects.

The successful candidate shall be able to:

• Respond to data calls, document reviews, acquisition reporting, travel requests, media requests, and other mandatory reporting.

• Review program documents for consistency with applicable military, federal, state, local, contractual, commercial, or international statutes, regulations, policies, publications, directives, instructions, executive orders, codes, requirements or standards and report findings.

• Receive, document, generate, distribute, track and close tasks; open, read, understand, and properly distribute tasks; supply supporting references or close tasks prior to distribution.

• Coordinate with program participants and stakeholders and to track the status and report metrics for tasks, action items, suspense, and responses.

• Review and evaluate tracking and tasking processes; track suspenses, monitor status, and provide action item coordination; review accuracy and timeliness; and recommend changes and provide quality control of presentations, briefings, and media relations.

• Prepare official memoranda, staff summary sheets, program office briefings, and other similar action officer duties.

• Review responses to all taskers ensuring that they are technically and programmatically accurate with sufficient detail to complete the tasks and efficiently staff responses for leadership approval, distribution and closure.

• Assess, develop, evaluate, and consolidate responses for answering technical and programmatic inquiries and shall be able to ensure responses are approved by the appropriate approving authority and released to the originator for closure.

• Provide substantive analysis of pertinent topics to support requirements for situational awareness and in-depth understanding of specific program issues.

• Provide subject matter expertise with the development of strategic long-range planning and shall be able to coordinate actions, clarify responsibilities, create schedules, and task completions.

• Provide advice and guidance for improvements and anticipate areas of concern to be managed by leadership.

• Support a wide range of detailed studies, compilation and analysis of facts, development of plans, and extensive coordination with other staff activities for leadership approval.

• Maintain continuity of key acquisition documents supporting policy, program milestones, and strategy decisions.

• Ensure program leadership understands the necessary background information to support participation in ceremonies and formal public appearances.

• Prepare note cards and staff papers for leadership review prior to events and provide additional research.

• Review, compile, and coordinate all documentation for milestone or other major reviews by senior acquisition officials for the program leadership.

• Research, draft, and edit articles, speeches, and testimony on a sponsoring organization, missions, operations, and initiatives.

• Analyze and recommend pertinent information, the most logical and effective use of the information, and the overall length and tone of the message based upon the objectives of the communication event and the audience.

• Determine the overall organization of presentations and edit the information for clarity and accuracy and shall be able to conduct additional research and provide recommendations on submissions from other activities to organize, balance, and apply a consistent sense of style, grammar, and flow to the finished product.

• Review, coordinate, and process program information suitable for public release to industry, media, trade publications, international partners, and other program stakeholders.

• Provide coordination for PEO organizations visits, coordinate between visitors and the program organizations, review all visit requests, distribute requests, and and shall be able establish visit timelines.

• Ensure all documents required for visits are properly completed and staffed in a timely manner.

Qualifications

Required Qualifications:

• B.A. or B.S. in a relevant field or in lieu of a degree at least five years of relevant experience

• At least eight years of relevant experience supporting executive level program support

• Proven experience working with senior decision makers

• Proficient in MS Office Suite applications

• Possess an active Secret security clearance

Desired Qualifications:

• An earned B.A. or B.S. degree in management or business administraton

• Specific administrative experience with the U.S. military services

2024/SID3-17

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