Executive Administrative Assistant

Coordinates, directs and manages the office of a top university executive limited to a Vice Chancellor/Vice President, Asst Vice Chancellor/Vice President, Vice President, Assoc Vice President or Dean.

• Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.

• Maintains appointment/meeting schedule and calendar.

• Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.

• Drafts routine responses to correspondence as needed.

• Functionally supervises projects in the office of the executive.

• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.

• May supervise secretarial and clerical staff in the office.

• Performs other job-related duties as assigned.

EEO/AA

Additional Job Posting Information:

This position will be supporting VP of Energy and Innovation, as well as other directors as needed within the division with meeting coordination, travel arrangements and other support needs. The role requires strong organizational skills, attention to detail, excellent communication abilities, and the ability to multitask effectively Professionalism, communication, and promptness is required.

Scheduling appointments, meetings, and events for the VP. This includes prioritizing requests and managing conflicts.

Correspondence for incoming and outgoing communications on behalf of the VP, including emails, phone calls, and written correspondence.

Concur experience is preferred. Making travel arrangements for the VP, including booking flights, hotels, rental cars, and preparing itineraries, as well as reconciling the travel expense report when travel is complete.

Bachelors and 5 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:

• Department is willing to accept education in lieu of experience.

• Department is willing to accept experience in lieu of education.