Executive Administrative Assistant To VP - Managed & Owned Operations (Hybrid)

Who are we looking for?

Choice Hotels, one of the world's largest lodging franchisors, has an exciting new opportunity as our Executive Assistant to VP supporting three of our leaders and our Managed Hotels Division. As a key member, you will provide administrative support to three Vice Presidents: Head of Managed Hotels Division; Head of Franchisee Architecture & Design, Onboarding & Learning; and Vice President, Architecture & Design.

Are you highly organized, detail-oriented, able to manage responsibilities and requests from multiple people at the same and maintain confidentiality? We invite you to apply today for our Executive Assistant to VP role today and #MakeItYourChoice.

Your Responsibilities

• Calendar & Meeting Management

• Manage VP's calendars by assessing meeting requests and scheduling appointments, as appropriate. Ensures calendar is up to date and pro-actively adjusts as needed.

• Responsible for coordinating meeting room/location scheduling, presentation prep and information distribution before meeting, as appropriate, and catering needs.

• Demonstrate understanding of facility and technological resource utilization. Specifically, partner with the service desk and telecom administration on technology and technical support needs. Partner with others to ensure room set up needs are communicated, assist with set up, as necessary.

• Travel Coordination/Planning

• Proactively manage, schedule, and organize all travel arrangements to include transportation, flight, hotel, and meal arrangements, etc. as needed.

• Prepares and coordinates expense reports and ensures timely processing and payment.

• General administrative Duties

• Manage special projects and other tasks as assigned.

• Manage the end-to-end process for confidential personnel processes.

• Maintain departmental distribution lists.

• Managed Hotel Division Support to include:

• Evaluate and appropriately channel questions and communication for necessary and timely action.

• Work with Head of Managed Hotels Division to provide support for key initiatives.

• Prepare overview of weekly and monthly property performance indicators for senior leadership to review, i.e., running reports and translating them into an easy-to-follow format.

• Coordinate and execute departmental meetings and events.

• Provide additional support to the Managed Hotel Division as needed.

Your Experience, Skills & Competencies

• High School diploma or GED required or equivalent experience; college degree preferred.

• 5+ years' experience in performing Executive Administrative Assistant responsibilities.

• Proven track record of representing senior management levels/offices with professionalism and discretion both internally and externally

• Must be able to multi-task and work flexible hours in a fast-paced environment.

• Professional, detail oriented, well organized.

• Self-starter with the ability to work independently and coordinate multiple projects/tasks.

• Capable of working successfully under pressure.

• Energetic and positive outlook on work and associated responsibilities required.

• Must have demonstrated problem-solving skills and be a confident decision maker.

• Excellent written, verbal, and listening communication skills.

• Excellent interpersonal and written communication skills required to coordinate requirements for events.

• Customer focus with ability to establish strong relationship with fellow departments and customers.

• Proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint, etc.

• Must be able to uphold Choice Cultural Values: Be Bold, Be Quick, Listen, Demonstrate Curiosity, Act with Integrity.

• Ability to travel approximately 10%

Your Work Location

As our Executive Assistant to VP, you will be based in our beautiful, state-of-the-art worldwide corporate headquarters in North Bethesda, MD. Less than 15 miles from Washington, DC, we're located one block away from the North Bethesda Metro station, with service on the Red Line and the MARC Brunswick line, easy access to I-270, and plenty of free parking provided by Choice Hotels.

Right now, our associates in corporate headquarters are working in a hybrid environment, up to 4 days per week in the office and virtual from your home office the remaining days. We provide flexibility and encourage ongoing communication with your leadership to establish expectations about your unique needs.

About Choice

Choice Hotels International, Inc. (NYSE: CHH) is one of the largest lodging franchisors in the world. With nearly 7,500 hotels, representing nearly 630,000 rooms, in 46 countries and territories as of September 30, 2022, the Choice family of hotel brands provides business and leisure travelers with a range of high-quality lodging options from limited service to full-service hotels in the upper upscale, upper mid-scale, midscale, extended-stay, and economy segments. The award-winning Choice Privileges loyalty program offers members a faster way to rewards, with personalized benefits starting on day one. For more information, visit www.choicehotels.com.

At our worldwide corporate headquarters in North Bethesda, MD and St. Louis Park, MN as well as our technology center in Scottsdale, AZ, and through our associates around the globe, we keep Choice hotels thriving by serving as a champion for our franchisees and providing cutting-edge technology.

• PLEASE NOTE: This role is not eligible for sponsorship *

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Ability to model Choice's Cultural Values: Welcome and Respect Everyone, Be Bold, Be Quick, Listen, Be Curious and Show Integrity.