Executive Administrative Assistant To Vice President Of Global Marketing

National Instruments Corporation Austin , TX 78719

Posted 3 months ago

Why NI?

For 40 years, National Instruments has worked with engineers and scientists to provide answers to the most challenging questions. Through these pursuits, NI customers have brought hundreds of thousands of products to market, overcome innumerable technological roadblocks, and engineered a better life for us all. Historically, National Instruments has been a top 100 employer of choice as ranked by several different sources. If you want to work on cool stuff at a cool company, you're in the right place! Here's a snippet of some of our core industry leadership.

Watch Video: 40 Years of NI Success

  • Transportation
  • As vehicles advance towards autonomous operation, test engineers face drastically increasing system complexity while dealing with ever present cost and time pressure.
  • 5 G Setting world records in spectral efficiency using MIMO

  • Internet of Things (IoT) - With NI's technology providing unmatched capabilities in measurement, control, ruggedness, and connectivity, along with our expert ecosystem, you can realize the benefits of the Industrial Internet of Things (IIoT) today.

  • Semiconductor

  • NI semiconductor test customers report 10X improvement in test times while maintaining measurement and performance requirements.
  • Aerospace & Defense / Government
  • NI provides industry-leading performance and accuracy with best-in-class synchronization for large systems, so you can get to the right decision faster.

POSITION OVERVIEW

Executive Administrative Assistant to Vice President of Global Marketing

Essential functions of the position:

  • Enhance productivity of leadership executive by assuming responsibility for key leadership outcomes and deliverables

  • Executive Focus, establishing strategic planning, organizing, and ability to turn ideas into a plan

  • Influence, align, and support the vision

  • Maintain highest level of confidentiality at all times

  • Proactively manage all domestic and international travel arrangements, including air, hotel & ground transportation,visa preparation, and detailed itineraries

  • Work with local and international teams to ensure trip objectives, outcomes, and presentation expectations are identified, communicated and agreed to in advance of departure

  • Accurately complete complex expense reports, including multi-currency with various exchange rates

  • Proactive management of calendar and communications (calendar, email, scheduling internal & external meetings, conference calls, appointments, etc.)

  • Ensure meeting objectives, agenda, and preparation requirements are communicated in a timely manner

  • Advanced communication, including drafting response emails, communication plan for staff after a key event (ex. strategy sessions, staff meetings)

  • Compile meeting agenda, capture notes and action items, and track action item follow up to ensure completion

  • Research and/or prepare materials for meetings and presentations; compile reference materials as needed as directed by executive

  • Assist with planning and execution of large meetings and events

  • Act as liaison to leadership executive with all levels of staff, including professional and timely communication

  • Proactive budget assistance and tracking

  • Submit invoices and manual check requests & wire transfers for payment

  • Order business cards, supplies, meals, equipment, and other items as necessary

  • Proactively take on new tasks or projects without instruction qualifications

  • Admin Leadership

  • Partner with Human Resource and Executives on Admin Initiatives (recruiting, training and development, and recognition)

  • Build and maintain trust, effective working relationships with internal and external admins

  • High level of professional maturity

  • Assists with establishing administrative standards for the department

  • Consistently demonstrates positive attitude

  • Motivates others towards completion of tasks and assignments

Basic Requirements

  • 10 years' experience supporting senior managers or executives

  • Advanced skills in MS Office (Word, Excel, PowerPoint), and Outlook

  • Experience managing calendars for senior executives

Preferred Requirements

  • College degree preferred

  • Experience in a medium-sized corporation

  • 5000-10000 employees
  • Ability to quickly understand and prioritize support for leadership executives and other senior department leadership (Director and above)

  • Highest level of Professional Maturity:

  • High tolerance for ambiguity.

  • Ability to separate emotional feelings, able to take the good with the bad.

  • Ability to make decisions in the best interest of the organization.

  • Exceptional calendar management skills with the ability to use good judgment and time management skills

  • Excellent communication and organization skills

  • Proven ability to handle sensitive and confidential material and information with discretion

  • Able to judge the relative importance of issues and act independently to address them

  • Superior time management and multitasking skills with demonstrated ability to successfully handle multiple projects/ assignments

  • Partnering to balance business and personal commitments

  • Proven ability to quickly learn new systems and processes

  • Intelligence, common sense, business awareness, and integrity

  • Is current and proficient in trends, concepts, technologies, and best practices within profession

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Executive Administrative Assistant To Vice President Of Global Marketing

National Instruments Corporation