Executive Administrative Assistant To The Dean And Web-Editor

Lesley University Cambridge , MA 02138

Posted 4 months ago

About Lesley University:

Located in Cambridge, Massachusetts, Lesley University is highly regarded for its graduate and undergraduate programs in education, the arts, and applied social sciences. Lesley fosters a highly creative environment in which innovative ideas thrive, theory is integrated with practice and its 6,400 students and 92,000 alumni are empowered to improve and enrich communities.

We offer a competitive benefits package that includes health, dental, life, and long-term-disability insurance. In addition, we offer generous amounts of vacation and holiday time, as well as a tuition remission policy that enables employees to expand their knowledge and skills.

Job Description:

The Executive Administrative Assistant to the Dean and Web Editor provides administrative support to the Dean and Associate Dean of the College of Liberal Arts and Sciences (CLAS) and serves as the primary point of contact for the CLAS Dean's Office. In addition, the Executive Administrative Assistant to the Dean and Web Editor serves as the content writer and editor for the CLAS presence on the Lesley external and internal websites, and on Lesley social media pages.

Essential Functions:

  • Schedules appointments and meetings and reserves rooms for, and monitors and maintains the calendar of, the Dean and Associate Dean.

  • Maintains and keeps up-to-date CLAS email distribution lists and the information on, and organization of, the CLAS SharePoint Site.

  • Addresses visitors'/callers' needs and responds to requests and inquiries from students, parents, faculty, and staff.

  • Solicits agenda items, posts agendas, and records accurate and timely minutes for CLAS School, Leadership Team, Division Chair, and Adjunct Faculty Meeting/Virtual Sessions.

  • Coordinates special CLAS events and supports special projects such as, but not limited to, the CLAS Retirement Celebration and the CLAS Reads project.

  • Provides administrative support for the Academic Review process.

  • Arranges with Facilities to address issues within the Wright Hall building.

  • Maintains office supplies as appropriate.

  • Performs additional administrative duties assigned in accordance with the needs of the Dean and Associate Dean.

  • Maintains a suite of web pages that highlight College of Liberal Arts & Sciences programs, organizations, events, faculty, alumni, resources, and functional offices, observing the university's publication standards, web best practices, and standards of English grammar and usage.

  • Responds to requests from faculty and staff for updates to web pages.

  • Collaborates with Marketing and Marketing Communications offices.

  • Creates, manages, and curates content for the CLAS Facebook, Twitter, and Instagram pages to support the College's goals.

  • Stays up-to-date on social media best practices, particularly best practices for the channels where CLAS has an account.

Requirements:

  • Bachelor's Degree.

  • Proficient in Microsoft Word and Excel, with the ability to learn and master new computer software skills as evolving job responsibilities.

  • Must be able to effectively prioritize and multitask.

  • Must have excellent communication and proofreading skills.

  • Must have strong organizational skills and pay careful attention to details.

  • Must be able to work independently, effectively, and in collaboration with other administrators across the University.

  • Must be proactive, be able to take initiative, and be appropriately creative.

  • Must demonstrate punctuality and collegiality.

  • Must be authorized to work in the United States; if you hold a visa, your visa status must allow you to work at Lesley University.

Preferred Qualifications:

  • Experience with Outlook, SharePoint, and Colleague.

  • Experience with higher education.

  • Basic digital image editing experience (e.g., cropping, resizing, resolution adjustments) and photography skills.

Additional Information:

Salary Grade 23N: $40,967 - $48,750.

Background checks are required for all positions.

Lesley University is an Affirmative Action/Equal Opportunity Employer, and is committed to increasing the diversity of the university community and the curriculum. Candidates who believe they can contribute to this goal are encouraged to apply.

Application Instructions:

A cover letter, CV/resume, and contact information for three references must be included for full consideration.

Applications will be reviewed upon the establishment of an appropriate pool of candidates.


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Executive Administrative Assistant To The Dean And Web-Editor

Lesley University