Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Executive Administrative Assistant

Expired Job

The Ritz-Carlton Charlotte , NC 28201

Posted 2 months ago

Job Summary

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine.

Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail.

Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
The Ritz-Carlton is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Ritz-Carlton does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Administrative Assistant

Lincoln Harris

Posted 1 week ago

VIEW JOBS 11/1/2018 12:00:00 AM 2019-01-30T00:00 SUMMARY This is a hands-on position working closely with the Account Executives. Duties will vary but will include scheduling appointments, keeping calendars, answering and directing phone calls, separating mail, writing correspondence, organization, and otherwise relieving team of one Executive and four Directors of clerical work and business detail by performing the following duties. Position Duties: * Ability to handle sensitive and confidential information. * Acts as the "Face of Lincoln Harris" to our clients and communicates to Executive and Directors on urgent matters. * Updates team Organization Charts, Training Reports, and seating charts monthly and routes to internal and client teams once approved by Account Manager. Updates employee contact list, birthday and anniversary list monthly. * Tracks and updates expiring Certificates of Insurance using LH VUE system. Post updated COI's on client's SharePoint site. * Add new vendors to LH VUE system. Update contact information, save electronic or scanned COI's in VUE. Activity can be weekly or daily. * Copier/Scanner responsibilities: orders supplies, troubleshoots, and coordinates repair visits. * Order and distribute office supply orders. Sometimes requires trips out of the office to purchase and/or pick up ordered supplies. * Order certain engineering supplies as needed such as AED pads for distribution to facilities through engineering team. * Open facility work orders as needed. * Attend weekly and monthly team meetings. Take and distribute notes to attendees. * Use Survey Monkey to update, distribute and report on annual employee satisfaction survey. * Team activity responsibilities: coordinate team events with Social Committee assistance and direction. * Complete new employee setup or terminations in client database. Follow up until all requests have been completed. * Administer the LH Learning Center database to record training taken by account staff, set up new training records, report on training hours. * Assist with onboarding new employees by preparing and sending emails to provide org charts, birthday/anniversary lists, links to our SharePoint site, links to our Wiki Page site. Answer general questions of new employees or direct them to the appropriate LH for answers. * Coordinate LH and client signups for volunteer activities set up by others. * Tracks and reports on flu shot completion required annually by account team. * Maintain log of LH promotional merchandise, track redemption of merchandise through our incentive program and order and research new promotional merchandise. * Communicate various information via email to entire team. Maintain a team email distribution list by group and by account. * Reads and routes incoming mail. * Greets scheduled visitors and conducts to appropriate area. * Arranges and coordinates travel schedules and reservations; prepares itineraries. * Coordinates and arranges meetings, prepares agendas and reserves and prepares facilities. Makes copies of correspondence or other printed materials. * Prepares outgoing mail and correspondence, including e-mail and faxes when needed. Position Requirements: The candidate must have several years experience in a professional office environment working on the Executive Assistant level. Must have excellent verbal and written communication skills and be flexible yet highly organized. Must be proficient in Microsoft Office, especially with Word, Excel and Outlook. Proficient using SmartDraw, Visio or SharePoint. Experience using Survey Monkey and its advanced functions a plus. Other skills – Internet, database programs, accounting software. Click here for more careers Lincoln Harris Charlotte NC

Executive Administrative Assistant

Expired Job

The Ritz-Carlton