Executive Administrative Assistant

MELE Associates, Inc. is seeking to add a motivated Executive Administrative Assistant to our team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration in Washington, DC. The Executive Administrative Assistant will be responsible for executing administrative and operations support tasks and projects, coordinating with Department figureheads, and engaging with colleagues, partners, and Senior Leadership in a positive, professional, and diplomatic manner. This position is located in the National Capital Region and does allow some telework.

ESSENTIAL FUNCTIONS:

The Executive Administrative Assistant will have demonstrated experience independently supporting senior executive level management. The successful candidate should also show comfortability managing multiple calendars and schedules at one time in a constantly changing, fast paced environment, as well as demonstrate the ability to develop and efficiently manage/track correspondence and action items, perform data entry tasks, and support domestic and foreign travel. The selected applicant should be well-versed in government related administrative systems and programs. Essential duties may include:

• Provide daily management support for senior management in each office.

• Coordinate and schedule meetings for senior management, including monitoring and tracking program staff calendars.

• Create, organize, and distribute daily books for program principals that include scheduled appointments, logistics, and meeting documentation. Brief principals on unexpected or urgent meeting or message changes.

• Answer phone lines and deliver telephone messages to front office staff in a timely fashion.

• Coordinate, schedule, and manage logistical arrangements for meetings and/or speaking events at Headquarters (HQ), NNSA and public locations featuring senior NNSA leaders. This includes security transfer, VIP transportation, and ensuring that NNSA leaders are fully briefed and have received meeting/speaking binders regarding meeting or conference agendas.

• Ensure that all necessary audio/visual systems are provided, set up, and working in meeting locations. This can be VTC, SVTC, and/or other systems.

• Prepare, edit, and distribute internal DOE/NNSA memos and reports.

• Coordinate, create, and implement international and national travel itineraries, country clearances, passports, visas, travel authorizations, Embassy Assistance and vouchers for the Deputy Administrator, Assistant Principal Deputy Administrator, Chief Operating Officer and multiple senior level staff.

• Develop and maintain administrative data systems such as contact lists, email distribution lists and shared calendars.

• All other duties as assigned.

MINIMUM REQUIREMENTS:

• Active DOE Q or DoD Top Secret security clearance.

• High School Diploma or GED.

• 5-7 years of relevant administrative experience required.

• Proficiency in in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Bachelor's degree from an accredited University or college.
• 7-10 years of relevant administrative experience desired.

LOCATION: This is a full-time onsite position in Washington, DC 20024, USA

• Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position.

Benefits MELE Offers

• Hybrid remote/office work environment.

• Employer-paid employee Medical, Dental and Vision Care.

• Low-Cost Family Health Care offered.

• Federal Holidays and three (3) weeks' vacation

• 401(k) with Employer Match

• Cross-training opportunities

About MELE Associates, Inc.

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.