Executive Administrative Assistant

Expertise and Functions:

• Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
• Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
• Assist with development and implementation of program schedules and project plans
• Use government travel systems to ensure travel is efficiently scheduled
• Plan and execute organizational activities for both internal and external agencies
• Determine customer requirements and translate these requirements into organizational plans
• Analyze business and technical processes to develop and implement new and modified processes and policies
• Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
• Other duties as assigned

Requirements

• Education/Training (both required and desired):
• Associate’s Degree in managerial field desired
• Bachelor’s degree in business administration or related field preferred

• Experience:
• 2+ years of experience supporting management personnel
• Experience supporting management personnel within the DoD preferred
• Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
• Excellent interpersonal, verbal and written communication skills, both oral and written
• Demonstrated ability to quickly adapt to emerging requirements
• Excellent customer service skills (trusted and reliable, prompt and attentive)
• Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
• Ability to prioritize workloads effectively

• Preferred Education, Experience, & Skills
• Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
• Experience and proficiency with Jira and Confluence
• Experience with government contract requirements including contract deliverables
• Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
• Experience with complex organizations and working with other business teams
• Prior experience with DoD Acquisitions Programs and/or weapons systems
• Prior experience with ICBM programs

• Security:
• Must be a US citizen
• Active DoD issued clearance at level Secret required
• Active DoD issued clearance at level Top Secret preferred

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources