Executive Administrative Assistant I

San Bernardino Countyis recruiting for

Executive Administrative Assistants I,to perform a variety of administrative and secretarialtasks in support to a Deputy Director, Assistant Director, Department Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills.

Key responsibilities will include:

• Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.

• Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.

• Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment.

• Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.

• Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements.

• Reviews and makes recommendations regarding office methods, policies and procedures; devises forms.

• Assists with various projects which includes researching, compiling, arranging and computing data.

• Trains office staff in office practices, use of specialized equipment, word processing, etc.

• May direct or coordinate the activities of a clerical support unit.

Human Resources is also accepting applications for

Executive Administrative Assistant IIandExecutive Administrative Assistant III,which all require a separate application.It is to your advantage to review the requirements and apply as appropriate.

Examination Procedure:There will be acompetitive evaluation of qualifications with other candidates in the