Executive Administrative Assistant

HCA Nashville , TN 37201

Posted 2 months ago

TriStar Centennial Medical Center Nashville, TN

Executive Administrative Assistant- Administration

Full Time

Our Mission- Above all else, we are committed to the care and improvement of human life.

For us, it's all about people. Here at HCA, you will find that caring extends to our patients, employees, and the communities we serve. It is demonstrated by industry leading patient satisfaction scores, defined pathways for your personal and professional growth, and the impact of the over 30,000 volunteer hours we provide annually. Our dedication has led to awards of recognition including being named a World's Most Admired Company by Fortune Magazine. Are you looking for an employer with many different career options and a people-focused culture? You've come to the right place. HCA at a glance.

Benefit Highlights:

  • Industry Leading Clinical Training and Professional Academy- Emerging Leaders

  • Tuition Reimbursement and Student Loan Forgiveness Programs

  • 401k (3%-9% match based on tenure)

  • Employee Stock Purchase Plan

  • Full Medical, Dental, and Vision insurance

  • New Extended Family Leave

  • Healthcare and Dependent Care Flexible Spending Accounts

  • Hundreds of consumer discounts

  • Financial Fitness Program with a Certified Financial Planner

About this opportunity:

It all started here! TriStar Centennial Medical Center is our original flagship hospital with a 741-bed comprehensive facility offering medical and surgical programs including behavioral health, 24-hour emergency, heart and vascular, imaging, neurosciences, oncology, orthopedics, pediatrics, rehabilitation, sleep disorder, and women's services. Centennial Medical Center's 43-acre campus is home to TriStar Centennial Heart & Vascular Center, TriStar Centennial Advanced Joint Replacement Institute, TriStar Centennial Women's Hospital, The Children's Hospital at TriStar Centennial, Sarah Cannon Cancer Institute at TriStar Centennial Medical Center, and TriStar Centennial Parthenon Pavilion.

Job Summary

The Executive Administrative Assistant serves as the primary contact for the CEO, CMO, COO, and CFO. This position performs clerical functions, maintains calendar(s), and prepares correspondence for officers and Administrator as needed.

General Essential Functions

  • Manages and prioritizes meetings for the Administrator's calendar

  • Serves as primary contact for the Administrator via telephone, e-mail, mail and visitors

  • Prepares correspondence for the Administrator and maintains files for all relevant documents

  • Serves as liaison for Heart & Vascular Administration to the Medical Staff, Service Line Leadership, and HCA

  • Assists Administrators with special project requests

  • Schedule executive meetings and travel plans

  • Prepares assigned meeting minutes, documents and presentations.

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

  • Open, sort, and distribute incoming correspondence, including faxes and email

  • File and retrieve corporate documents, records, and reports

  • Greet visitors and determine how to best direct their inquiries
    1.Demonstrated experience with each of the required areas of expertise in section I
    2.Interpersonal skills to successfully interact with patients, guests, physicians, and other employees.
    3.CNA or successful completion of a CNA course required. CNA certification or eligibility preferred must pass the CNA exam within 6 months of hire OR Successful completion of the Fundamentals of Nursing course in an accredited school of professional nursing (verified by transcript). A student enrolled in an RN program who discontinues their nursing school program is required to obtain a Nurse Aide in the State of TN within 30 days of their discontinuation of the program.
    4.Current BLS required.

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