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Executive Administrative Assistant - Global Sourcing

Expired Job

Lucky Brand Jeans Los Angeles , CA 90009

Posted 3 months ago

Overview

Lucky Brand is true blue American. Born and bred in Los Angeles, Lucky shipped its first pair of vintage-inspired jeans in 1990 and quickly became known as a pioneer and innovator in the world of modern denim. Synonymous with the easy Southern California lifestyle and the fearless American spirit, Lucky Brand creates great fitting, good quality, distinctively Lucky jeans and fashion that works with the American lifestyle. Our collections are carried at better department and specialty stores and over 200 of our company-owned stores across the U.S.A., as well as online at LuckyBrand.com.

Rooted in Americana, Lucky Brand is inspired by active Californian types like surfers, cowboys, artists, musicians, and photographers, as well as anyone who embodies our fun-loving, friendly vibe.

Responsibilities

As the Executive Admin Assistant, you'll provide diversified administrative support to the business leader and beyond. You must be able to troubleshoot, think, and act immediately and independently. You must work well with many different levels of management from CEO to Entry-level and be able to create effective working relationships with inside associates, outside consultants and business partners. This is including but not limited to, managing scheduling and communication with global partners across multiple time zones and cultures. You must also be able to handle sensitive and confidential matters in a professional setting.

RESPONSIBILITIES

  • Provide administrative support to executive leaders (SVP, VP and Sr. Director)

  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality

  • Ability to understand full scope of Lucky Brands Business model

  • Develop and demonstrate a solid working knowledge of the company's structure, product lines, key personnel, and policies and procedures

  • Ensure efficient, effective and economical facilitation of general office administration

  • Must work well with many different levels of management: communication and team building and proactive persona critical for success

  • Ability to manage support team and/or junior assistants

  • Use Concur to schedule travel arrangements. Follow policies and procedures to make travel arrangements. Confirm details and create itineraries

  • Direct and manage projects from beginning to end

  • Coordinate and organize a wide variety of activities and events (e.g. meetings, conferences, etc.)

  • Collaborate with colleagues to recommend most cost-effective ways to complete tasks and plan company meetings and events

  • Estimate the resources and participants needed to achieve project goals

  • Prepare a variety of written materials (e.g. reports, correspondence, calendars, memo's letters, etc.)

  • Create documents and communication memos and emails

  • Assist in follow up of emails

  • Create and sustain an organized filing system and reporting binders

  • Maintain expenditure records and prepare budget request

  • Enter monthly Concur expense reports reconcile reports

  • Resolve straight-forward to moderately complex problems and issues

  • Obtain International travel documentation for team members (i.e. visas) in a timely manner

  • Use appropriate judgment and knowledge of firm policies, when sharing sensitive information

  • Knowledge of operations and process and customer service

  • Ensure a smooth-running department that allows management to concentrate on their job functions

  • Proactively notify the appropriate individual on issues of quality, confidentiality, or risk

  • Anticipate and respond to changing situations. Encourage and help others to do the same

  • Access to car to drive for lunches- meetings at separate Lucky buildings

  • Maintain complete confidentiality of emails, projects, organizational charts and scheduling as directed by executive and key team leaders

Qualifications

Minimum educational level:

  • BS/BA degree or equivalent experience

Minimum experience:

  • Must have 3+ years of experience assisting a top executive and teams

  • Experience with Operations or Global Sourcing support teams a plus

  • Strong interpersonal and communication skills with proven ability to interact with various management levels

  • Can effectively cope with change and remain focused

  • Previous experience in a medium to large sized corporation preferred

  • Ability to work in an ambiguous environment and maintain effectiveness

  • Exceptional written and verbal communication stills

  • Action oriented and desire to be challenged

  • Ability to manage challenging projects and multiple priorities.

  • Advanced knowledge/use of Microsoft Office programs (Word, Excel, Outlook, PowerPoint)

  • Attention to detail and high level of accuracy

  • Demonstrated ability to diagnose, analyze, problem solve and make decisions.

  • Able to adapt to a fast pace ever changing environment

  • Professional with the ability to practice discretion

  • Able to work remotely with little to no supervision

Physical Capabilities:

  • Visual acuity

  • Sit for extended periods of time in one position

  • Ability to stand and maintain mobility for long periods of time during a fit session

If you are an applicant requesting reasonable accommodation, contact HR@luckybrand.com or call 877-832-0672.


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Executive Administrative Assistant - Global Sourcing

Expired Job

Lucky Brand Jeans