Jpmorgan Chase & Co. Jersey City , NJ 07097
Posted 5 days ago
JobID: 210528007
Category: Administrative Assistant
JobSchedule: Full time
Posted Date: 2024-06-26T20:29:03+00:00
JobShift: Day
Base Pay/Salary: Jersey City,NJ $36.54-$48.56
Job Description
As an Executive Administrative Assistant, you will perform diverse administrative functions for a group's manager and their team. In this role, you will need to demonstrate an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced environment. You will also rely on excellent communication skills and represent your group with a high degree of professionalism. Your responsibilities will include the management of calendars, coordination of time zone sensitive meetings, coordination of event logistics, travel and expenses, and management of a high volume of emails. This role partners with other assistants to provide administrative support for their respective teams.
Responsibilities:
Manage day to day activities without prompting, and advise in advance of any issues or delays
Proactively manage multiple calendars, including a global executive calendar
Coordinate meetings, conference calls, and telepresence set up across multiple time zones
Make elaborate travel arrangements, domestic and international
Process expenses and invoices in a timely manner; ensures adherence to company's policies
Assist with the onboarding of new team members
Assist with overflow, special projects
Work collaboratively with the administrative assistants team to support their respective businesses
Is an integral member of the group, understand their goals, priorities and expectations
Maintain familiarity with all policy and technology updates
Qualifications:
High degree of motivation, initiative, sense of urgency and professional demeanor
Ability to work well under pressure
Excellent written and verbal communication skills
Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision
Absolute tact and discretion when dealing with confidential matters; experience interacting with senior management
Exercise independent judgment in a variety of situations
Strong time management and attention to detail
Motivated by a collaborative environment and willing to go the extra mile
Partner with the assistants team to ensure continuity of coverage for their respective groups
Technical Skills:
Proficiency with MS Excel and PowerPoint
Ability to learn policies, procedures and processes quickly
Savvy with Internet/Intranet usage
Experience with Concur Travel & Expense preferred
Jpmorgan Chase & Co.