393915 Executive Administrative Assistant
Performs broad, varied and complex administrative duties in a responsible and confidential manner, for a highly complex Emerson platform, within a very active and fast paced business environment.
Handles projects of an administrative nature which require extensive confidentiality, discretion and independent judgment.
Strong ability to get out ahead of potential administrative issues when it comes to meetings and travel, and quickly understand back up plans and alternatives that keep the executive on schedule
Handles complex travel arrangements including international/domestic with visas, eVisa, global entry, flight miles, travel policy restrictions, US and Non-US nationals travel, hotel, transportation use of company jet, etc.
Strong attention to detail and ability to juggle multiple assignments and events
Requires a high degree of accountability due to the high level of interaction with Emerson and platform executives.
Schedules appointments and coordinates arrangements for travel, meetings and conferences including executive level meetings, conferences and presentations. Manages the Executives calendar coordinating with Emerson representatives as required.
Composes correspondence, prepares reports requiring information from a variety of sources and where the format is usually not defined, and conducts special projects.
Assures that correspondence properly represents company standard procedures through use of good English, grammar, spelling, punctuation and proofreading.
Communicates daily with personnel from all levels of the organization, Emerson Corporate, Emerson Business Units, and externally to complete assigned tasks.
Screens calls, letters and/or visitors. Answers routine questions, furnishes information, and directs inquires to the appropriate department.
An in-depth knowledge of Emerson's business, policies, procedures, and personnel is involved. Acts as the first point of contact to outside inquires.
Utilizes automated office equipment and is required to be proficient in the use of one or more software packages including spreadsheets and graphs.
Schedules company aircraft with Emerson Aviation Department.
Organizes and expedites flow of paperwork through the Executives offices. Responds to correspondence and requests, outlining specifics of what needs to be completed and/or instituting follow-up action.
May provide work direction to other office employees in the work group.
Job requires considerable independent judgment and initiative. Anticipates needs and accomplishes tasks without direction in most cases.
Performs other miscellaneous duties as assigned.
High School Diploma or equivalent. Secretarial training and/or college education preferred
10 years of broad secretarial experience including the executive level
5 years of experience supporting C-suite executives