Executive Administrative Assistant

Executive Administrative Assistant

Salary

See Position Description

Location

Anne Arundel County, MD

Job Type

Full-Time Regular

Job Number

06272024

Department

County Executive

Opening Date

06/27/2024

• Description

• Benefits

• Questions

Position Description

The Executive Administrative Assistant in the County Executive's Office provides a full range of office support tasks requiring special skills and knowledge in a variety of areas along with excellent customer service both internally and externally. The work involves various administrative processes and methods, including using office automation systems and computer applications. The supervisor provides general guidance for new or unusual assignments and recurring assignments are performed independently. Contacts include county employees at all levels, the general public, other municipal or private sector agencies, and elected officials.

This is an "exempt" position that serves at the pleasure of the County Executive.

This position reports to the Chief of Staff.

The salary range for this position is $52,429 - $63,000 based on experience.

Tasks include, but are not limited to:

Providing excellent customer service through telephone and face-to-face interaction in an office setting including hospitality service to visitors and guests;

Answer main line phone calls during designated phone shift coverage and direct caller to an appropriate contact;

Works closely with the Community Engagement & Constituent Services team to ensure requests for information or services are entered into the case management system and assigned to the right individual, and may attend a variety of CECS lead meetings as needed;

Maintain various areas in the office ensuring that they are well stocked and organized such as the waiting area, staff mailboxes, conference rooms, storage areas, and kitchenette(s);

Ordering general office supplies, kitchen supplies, and other procurement as needed;

Schedule selected conference rooms as requested by other staff for meetings and various staff meetings;

Receives outside and interoffice mail including deliveries; Open, sort, scan, log, and distribute accordingly;

Serving in a variety of office-wide administrative roles such as facilities requests, citations and proclamations requests, procurement, payroll, and others, and serving as backup for other administrative roles as needed;

Assists with office events as needed;

Other duties as assigned.

Minimum Qualifications

Graduation from high school supplemented by educational or training courses in office management or administrative practice(s); and one (1) or more years of experience as a paraprofessional with multi-faceted administrative or office management duties.

The Executive Administrative Assistant must possess excellent organizational skills and oral and written communication skills, have good judgment and the ability to deal effectively and courteously with all personnel, have a thorough knowledge of modern office practices, procedures, and equipment, be proficient in Google Workspace, have considerable knowledge of office record keeping and reporting, ability to develop effective office work procedures and to establish and maintain effective working relationships within all levels of county government, be a team player with a positive attitude and commitment to confidentiality and professionalism.

This position requires a thorough background investigation.

• Medical/Health Insurance Plans

• Open Access Aetna Select HMO-EPO

• Aetna Open Choice PPO

Dental Insurance

• CIGNA Dental PPO (Buy-Up)

• CIGNA Dental PPO (CORE)

• CIGNA Dental HMO (DHMO)

Vision Insurance

• EyeMed

Employee Life Insurance

• Term insurance at up to 2 times salary ($100,000 maximum) for employees at no cost

• Ability to purchase Supplemental & Dependent Life Insurance

Disability Income Insurance

Pension Plan

• Normal retirement after 30 years of service or Age 60 and 8 years of service or election to enroll in the Employees Retirement Savings Plan

Deferred Compensation Section 457 Plan

Direct Deposit

Credit Union

Holidays

• Twelve days provided per year, Thirteen in general election year

Annual Leave

• Less than 3 years

• 13 days

• 3 years to less than 15 years

• 20 days

• 15 years or more

• 26 days

Personal Leave Day, 5 per calendar year

Employee Assistance Program

• Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care

Flexible Spending Accounts

• Dependent Care Reimbursement

• Health Care Reimbursement

Voluntary Benefits

• Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction

• Universal Life Insurance with Long Term Care Rider

• United Legal Benefits
  01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.

• Yes

• No

02

Did you graduate from high school?

• Yes

• No

03

Was your education supplemented by educational or training courses in office management or administrative practices?

• Yes

• No

04

If you answered "yes" to the question above, please list the courses you have taken. This should include any business mathematics, accounting, computer training, keyboarding, time management or related coursework.

05

Do you possess one (1) or more years of experience as a paraprofessional with multi-faceted administrative or office management duties?

• Yes

• No

06

If you answered "yes" to the question above, please explain your experience including position title, length of time in position, and major duties.

07

Do you possess excellent organizational skills?

• Yes

• No

08

If you answered "yes" to the question above, please explain how you possess these skills.

09

Do you possess excellent oral and written communication skills?

• Yes

• No

10

If you answered "yes" to the question above, please provide an example of how you possess these skills.

11

Do you possess good judgment and the ability to deal effectively and courteously with people?

• Yes

• No

12

If you answered "yes" to the question above, please explain how you possess these skills.

13

Do you possess thorough knowledge of modern office practices, procedures, and equipment?

• Yes

• No

14

If you answered "yes" to the question above, please explain how you possess this experience.

15

Please indicate below your level of experience with the Google Suite including Docs, Sheets and Slides.

• Beginner

• Intermediate

• Advanced

• No Experience

16

Do you possess considerable knowledge of office record keeping and reporting, and the ability to develop effective office work procedures?

• Yes

• No

17

If you answered "yes" to the question above, please explain how you possess this experience.

18

Do you possess the ability to establish and maintain effective working relationships within all levels of county government and be a team player with a positive attitude?

• Yes

• No

19

If you answered "yes" to the question above, please explain how you possess this experience.

20

Do you possess a commitment to confidentiality and professionalism?

• Yes

• No

21

If you answered "yes" to the question above, please explain how you possess these skills.

22

Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.

Required Question