Executive Administrative Assistant

Amentum is currently recruiting for an Executive Administrative Assistant to join our team at the Pentagon, Arlington, VA to support our Department of the Army, G-3/5/7 Operations Readiness and Mobilization Support contract.

Job Duties and Responsibilities:

• Provide administrative support to a 2-star level directorate front office.

• Monitor Share Point access for directorate staff. This includes administering permissions, creating sub sites, and maintaining the organizational portals on SIPR and NIPR pages.

• Coordinate meetings in the front office to include booking the conference room, sending out calendar invites, preparing required hand-outs, coordinating Secure VTC or regular VTC when required, and monitoring the turn-out.

• Monitor and acquire required supplies for the front office.

• Prepare travel orders in the DTS for up to five (5) senior level staff. This includes: coordinating lodging and transportation arrangements; preparing read-ahead material for the traveler; coordinating clearances in JPAS prior to travel; making adjustment as needed; and, creating a voucher to close out the trip after travel is completed.

• Develop a visitor access roster, submit a request in the PFPA Visitor Access System, and make parking arrangements for guests visiting the organization prior to their arrival.

• Prepare itineraries for up to five senior level staffs and coordinate with external organizations and update/verify accuracy of the Alert Roster monthly.

• Assist with calendar maintenance for the Director (General Officer), the Deputy Director (SES) and the Sergeant Major (E9).

• Create and maintain a Continuity Book for this position that is easily accessible to the other staff in the office area.

• Coordinate all classified and unclassified teleconference sessions, room scheduling for conferences.

• Maintain contact lists, and disseminate notifications, agendas, read-ahead packages for meetings and conferences.

• Daily track all Tasker actions (ETMS2) in the executive staff queue for action from Army, Joint, ECC and Congressional actions/tasks group.

• Prepare next day read book print outs from both SIPR and NIPR for GO/SES meetings/engagements.

Required Skills & Experience:

• Bachelor's Degree required.

• At least four (4) years' of related experience.

• Military Staff experience at a headquarters-level (Combatant Command, service headquarters, Joint Staff, etc.) required.

Required Clearance:

• ACTIVE CLEARANCE LEVEL REQUIRED: Top Secret w/ SCI eligibility. Please note that US Citizenship is required to obtain a Top Secret with SCI clearance.

Additional Skills & Experience:

• Detailed-oriented with excellent technical, verbal, and written communication skills.

• Must have the ability to work within Government-provided software packages to include MS Office products (Outlook, Word, SharePoint, PowerPoint, and Excel).

• Must be able to think critically and apply analytical methodologies to raw data to present clear and precise recommendations.

• Must be able to clearly articulate analysis through both oral and written communication.

• Ability to focus on Mission requirements while tracking multiple competing priorities.

• Experience working in headquarters environments on the Army/Joint Staff and/or Major Army/Service Commands.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.