Executive Administration

Job Description:

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve:

A. Administrative Tasks

Facility: Facility Management comprising of Security requirements, Housekeeping, Front Office, Inventory, Compliance Management etc.). Ensure functioning of Security and Access Control Systems.

Finance/Billing Function:

• Adherence with financial guidelines

• Receive and record invoices from vendors

• Invoice processing/expense reporting

• Monthly provision, preparation of budget

• Monitor and track budget utilization/ invoice payment process

Client Requirements: Handle client visit / make necessary arrangements.

Others: Ensure compliance to Work Environment Guidelines (WEG) and HSE Guidelines, maintaining record of Health Safety Environment Data for Audit compliance

Assist with Fire Safety & Health Safety Briefings & Drills at regular intervals, ensure functioning of all Safety, Security Equipment and other office systems / equipment and monitor relevant contracts, any other Admin requirement that may be assigned by Admin Head.

Qualifications and associated Attributes:

• Associate degree.

• 3 - 6 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred.

• Should possess excellent English communication skills (written & verbal)

• Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

• Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc.

• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

• Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

• Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed.

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