Executive Admin

Schedule: 8:00 AM to 5:00 PM, Monday to Friday

Pay: $25.00

Job Summary: Executive Admin will provide administrative services as assigned in support of the division, Career Services, and the mission of Goodwill of North Georgia.

Job Description:

• Provide administrative support to the assigned program team(s) to ensure the success of the program's financial, mission, training, team and marketing goals.

• Prepare and verify financial documents, including billing, invoices, purchase orders, expense reports, check requisitions for Career Services programs and staff.

• Act as a liaison between the Finance Department and Career Services to solve discrepancies in financial documents and report errors to designated supervisor.

• Prepare performance reports for the appropriate program(s).

• Submit staff and participants' timesheets to the payroll department, receive checks from payroll by program, distribute paychecks and secure checks that have not been claimed.

• Responsible for petty cash and check cashing.

• Coordinate the ordering of office supplies.

• Coordinate purchase of postage and shipping/mailing supplies, if applicable.

• Receive and process all referral requests for services.

• Serve as the primary data entry person for all participant information entered into the participant database.

• Provide administrative support to the staff as requested.

• Ensure adequate supplies of general forms, training materials, and curriculum materials are available for staff.

• Assist with meetings and trainings by copying agendas, taking minutes, ordering refreshments and picking up supplies, as needed.

• Prepare professional development plan (PDP) and engage in quarterly updates in achieving goals

• Maintain training and meeting attendance records.

• Participate in internal and external audits.

• Provide mandatory reporting on all maintenance, safety and health concerns associated with assigned programs and sites.

• Greet or provide receptionist duties as necessary for callers, visitors, and executives.

• Attendance at all or majority of quarterly targeted training forums (TTF)

• Completion of all Career Services core training

• Other duties as assigned.

Job Requirements and Qualifications:

• High School Diploma or GED and at least three (3) years experience in general office duties.

• Associate's degree in business, administration, customer service, clerical, computer sciences, or closely related field and at least two (2) years experience in general office duties.

• Must possess keyboarding/typing skills of 65 WPM with 95% accuracy, academic skills in reading, writing, and math must be at high school level, must possess computer skills to include Microsoft Word, Excel, Access, and Outlook software packages.

• The applicant should be able to maintain the handling of confidential information, as well as the ability to prioritize competing tasks.

• Ability to be flexible in hours and work location (within the service area) to accommodate the needs of the Program and Goodwill.

• Must have excellent interpersonal skills, respectful of persons served and be adept in public relations.

• Must have reliable transportation and a clean motor vehicle report (MVR).

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