Executive Accouting Clerk - Finance Dept.

The City of Fairmont is accepting applications for the position listed below. The position will be open until filled, with first application reviews beginning April 19, 2024.

1.POSITION TITLE: Executive Accounting Clerk

2.DEPARTMENT: Finance

3.PAY GRADE: 345 (Non-exempt)

4.SALARY: $35,864.00 (through July 7, 2024)

$36,940.00 (effective July 8, 2024)

5.JOB TYPE: Full-time

6.REPORTS TO: Finance Director or their designee

7.GENERAL DESCRIPTION OF THE WORK OF THE POSITION:

This is a highly responsible position in the Finance Department. The main responsibilities of this position are managing, organizing, billing and collections for Business & Occupation Tax, Business Licenses and Street Maintenance Fees.

This position should have knowledge of city ordinances and have advanced computer skills, including online research skills. Coordinates work in a wide variety of subjects and must have the ability to effectively manage large quantities of hard copy and electronic records, ensuring that these are accurately stored, organized, updated and easily located. Receives and relays message to and from customers, employees' supervisors and other city departments.

This position effectively and politely greets and assists office visitors and resolves account/payment issues. Must perform all duties accurately, efficiently and on a timely basis. This position performs all other duties as assigned by Department Head or designee, relating to position.

8.DUTIES OF THE POSITION (ILLUSTRATIVE ONLY):

The position is responsible for overseeing, organizing, and performing all duties related to Business & Occupation Tax, Business Licenses, and Street Maintenance, delinquent account processing and various other duties assigned. Responsible for organizing and overseeing the coordination of projects and functions of collections of accounts to ensure procedures and policies are adhered to in order to maintain an effective and efficient department.

Must have the ability to maintain a working relationship with employees, supervisors, and customers. Assists the Finance Director performing clerical duties. Maintains a filing system/digital record.

Has knowledge of the functions and responsibilities of each department. In addition to the duties assigned above, the employee reviews customer requests for services; responds to customer inquiries; maintains files of customer correspondence and records. Other duties as assigned.

9.SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

10. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR PERFORMANCE OF THE WORK:

Good knowledge of office practices, procedures, updated computer skills, internet research skills, considerable knowledge of business English and math. Must have knowledge of methods in keeping accounts and records in addition to good knowledge of accounting procedures.

Qualified typing skills are necessary. Ability to carry out complex oral and written orders; ability to operate office machines; ability to understand applicable software programs applicable to job, including Microsoft Word, Excel and Outlook; ability to get along with others; this person must show judgment, accuracy, and integrity.

11. EDUCATION AND/OR EXPERIENCE NECESSARY FOR WORK PREPARATION:

A high school diploma or equivalent is required. Considerable responsible clerical experience including clerical-account duties at the level of Accounting Clerk and completion of a standard High School course supplemented by business school or college courses in accounting; preferable job-related experience in collections or banking; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

12. PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is that of a typical office. While performing the duties of this job, the employee is regularly required to sit at a desk for prolonged periods of time; use hands and fingers to file, write, answer phone and for use of computer keyboard, copy machine and other miscellaneous office equipment.

Employee must be able to reach with hands and arms; talk clearly, hear and be able to speak publicly. The employee is frequently required to walk or stand. The employee is occasionally required to stoop, kneel, crouch or crawl.

The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work is primarily conducted indoors.