Executive Accounts Specialist (Part Time)

About the Job

Executive Accounts Specialist

The Community University Health Care Center (CUHCC) seeks an Executive Accounts Specialist to support the Finance and Accounting team. This position provides purchasing, expense reimbursement, financial processing, reconciliation and accounting support to clinical and administrative staff at CUHCC.

The Executive Accounts Specialist is a 20 hour per week (.5 FTE) between the working hours of 8:00am and 5:00pm, Monday - Friday. This position has the ability to work hybrid (needs to come into the office at least one day per week) or fully in-person. This is subject to change based on operational need.

Pay starts at $22.85/ hour depending on experience.

Job Responsibilities

Reconciliations (40%)

• Assist with biweekly review of payroll abstracts including preparation of personnel basic information for managers to use for review.

• Independently do proof of cash monthly, balancing all bank statements, lockbox, batch statuses, payment information, and physical deposits to ensure all items are clearing accurately in OCHIN Epic and identify any errors for correction.

• Review all CUHCC e-statements on a monthly basis ensuring that the accurate chartfield strings have been used for purchasing, resolve discrepancies and work with staff accountant on corrections.

• Pull facilities management work orders to ensure that they belong to CUHCC.

Purchasing (25%)

• Serves as key point person for staff needing to make purchases at CUHCC. Responsible for adherence to University financial policy and procedures. Tasks include creating and receiving purchase orders and contracts for professional services, ordering items on UMarket, creating and submitting check requisitions, and ensuring timely approval and payment of invoices.

• Serve as Chrome River Navigator providing initial orientation/training and ongoing support to staff; troubleshoot and respond to reimbursement questions.

• Sort and route finance-related mail weekly.

• Monitor Procurement Card activity for CUHCC, ensuring that Pcard purchases are received, accurately entered into the financial system and scanned into Perceptive Content in compliance with U of MN policies and deadlines.

Deposits (25%)

• Collect all bank bags from patient service representatives on a weekly basis, preparing deposits in the Enterprise Financial System (EFS) according to University policy.

• Fill out invoice request forms for electronic funds transfers (EFTs) for the cluster billing specialist to process.

Accounting Support (10%)

• Assist accountant with pulling transaction details and invoices for monthly accruals.

• Pull monthly effort report for grant project managers and review minimum 1% effort compliance.

Qualifications

All required qualifications must be included in the application materials

Required Qualifications

• High School diploma/GED and four years of general accounts transaction experience. Training/education may be substituted for some of the years of experience.

• Experience using technology, including Zoom, Microsoft Office, and Google applications (including Drive, Calendar, and Sites)

• Excellent attention to detail and strong communication skills.

Preferred Qualifications

• Experience preparing and processing accounting and business documents (reimbursements, travel, procurement cards, purchasing, using PeopleSoft EFS or similar financial system).

• Able to work both independently and collaboratively, prioritize multiple tasks, solve problems and exercise independent judgment.

About the Department

CUHCC serves nearly 11,000 patients a year through over 55,000 visits annually. The patient population comes from over 12 different racial and ethnic groups that span five continents. CUHCC's mission is to seek health equity in our community by advancing the well-being of diverse people. Candidates must be able to adapt behaviors to others' styles; interact with people who have different values, cultures, or backgrounds; be of service to difficult people; optimize the benefits of having a diverse workforce.

Teamwork is an essential skill to promote synergy within the organization. Candidates must be able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.

Candidates must have excellent communication skills and be able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.

Staff is expected to demonstrate a high level of service delivery; do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).