Exec Administrative Support Sp

Department Name

Herberger Inst Design & Arts

Job Description

Reporting to the Herberger Institute for Design and the Arts chief of staff, coordinates multiple tasks simultaneously and autonomously which includes business affairs, personnel matters, managing budgets and proactively managing a wide range of projects and initiatives. Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of the dean (or interim dean) of the Herberger Institute, as well as the chief of staff.

Job Description

Reporting to the Herberger Institute for Design and the Arts chief of staff, coordinates multiple tasks simultaneously and autonomously which includes business affairs, personnel matters, managing budgets and proactively managing a wide range of projects and initiatives. Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of the dean (or interim dean) of the Herberger Institute, as well as the chief of staff.

Requisition ID

101015BR

Working Environment

• This position is located on the ASU Tempe campus.

• In-person schedule, Monday through Friday.

• Activities are performed in an environmentally-controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today's most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, more than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:

• Creativity as a core 21st-century competency

• Design and the arts as critical resources for transforming our society

• Innovation, enterprise and entrepreneurship

• Interdisciplinary and transdisciplinary collaboration and research

• Social embeddedness

• Projecting all voices

• Excellence

https://herbergerinstitute.asu.edu/

Why work @ASU - https://cfo.asu.edu/why-work-asu

Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid

• Comprehensive package of affordable benefit plans and programs

• Access to world-class educational opportunities at deeply discounted rates

• ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Category

02

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Desired Qualifications

• Experience providing executive support to a senior leader, CEO/COO, Dean or higher.

• Experience working in a higher education environment.

• Experience in using judgment, creativity, emotional intelligence, and working at a high level of proficiency.

• Experience in a leadership, management, or mentor role.

• Experience in demonstrating tact and diplomacy and in maintaining effective working relationships.

• Experience in quickly changing priorities which may include and/or are subject to resolutions of conflicts.

• Demonstrated knowledge of administrative principles and practices.

• Demonstrated knowledge of handling confidential, proprietary and privileged documents and information.

• Demonstrated knowledge of University policies and procedures.

• Demonstrated knowledge of accounting and budgeting procedures and techniques.

• Demonstrated knowledge of supervisory practices and principles.

• Experience in planning, analyzing and coordinating activities and establishing priorities.

• Evidence of effective communication.

• Experience in dealing with a wide range of topics, including confidential and sensitive information.

• Experience in tact and diplomacy and in maintaining effective working relationships.

• Experience in problem solving and decision making; evidence of organizational skills and flexibility; and proactively anticipating requirements and potential problems.

• Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements.

• Experience in maintaining an executive presence, maturity and use sound judgment.

Close Date

08-May-2024

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

• Manages multiple high-priority activities requiring considerable coordination and follow through to meet requirements.

• Coordinates the dean's involvement in university events to insure effective interaction with University staff, senior executives, leadership teams and their constituents both internal and external to Arizona State University.

• Provides administrative support to dean; maintains dean's calendar; coordinates and arranges travel; compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up; maintains files.

• Works with the chief of staff on departmental or divisional administrative matters, or on decisions affecting interdepartmental relationships.

• Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements.

• As directed, appropriately responds to management and public requests for information and resolves politically sensitive issues.

• Reviews and approves operational documents for completeness and compliance with established University practices and policies.

• Generates reports from informational systems and other databases.

• May supervise and coordinate the activities of subordinates.

• Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.

• Represents the department/unit, university, college or executive at meetings; serves as department/unit, college or school liaison to various university departments and organizations.

• Provides word processing, transcription of dictation, and processing of correspondence and e-mail.

• Coordinates or assists in coordinating events, including arranging equipment and catering, sending invitations and managing RSVPs.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Salary Range

$62,000 - $69,000 per year; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Clerical & Admin Support