Exec Admin Asst 1

Lumentum Milpitas , CA 95035

Posted 2 months ago

Lumentum (NASDAQ: LITE) is amarket-leading manufacturer of innovative optical and photonic productsenabling optical networking and commercial laser customersworldwide. Lumentum's optical components and subsystems are part ofvirtually every type of telecom, enterprise, and data centernetwork. Lumentum's commercial lasers enable advanced manufacturingtechniques and diverse applications including next-generation 3D sensingcapabilities. Lumentum is headquartered in Milpitas, California with R&D,manufacturing, and sales offices worldwide. For more information, visitwww.lumentum.com.

Lumentum is an Equal OpportunityEmployer, EOE/Minorities/Females/Veterans/Individuals with Disability

Our 3D SensingBusiness Unit seeks a team-oriented, self-starter to keep us all organized! Reporting to the GM of the Business Unit, responsibilities include butare not limited to:

  • Performs administrative duties for GM and their staff in the US (will serve as a back-up to other functions as needed)

  • Handle complex calendaring, scheduling internal and external meetings with the ability to anticipate schedule conflicts and resolve scheduling issues as necessary

  • Arrange complicated domestic and international travel which will include developing itineraries and agendas, booking transportation, arranging lodging, and coordinating onsite and offsite meeting accommodations. Coordination with internal travel partners and international/site administrators

  • Prepare and submit expense reports for direct manager and others as needed

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

  • Support communication within the team and across Lumentum. Maintain organizational charts, department event calendars, email distribution lists, etc.

  • Serve as a BU point of contact to help set up new hires (e.g. desk set up, address or route basic IT questions, etc.). Also serve as the point of contact for the team members for general questions or directions to appropriate resources (e.g. where to go for assistance with accounts payable, P.O.'s, etc.)

  • Will lead and/or support other Lumentum Admin team members in coordinating small and large scale activities like employee events and parties, meals for working lunches and larger events, interdepartmental and staff meetings, customer visits, and company-wide town hall meetings at various locations. Act as a back-up EA as needed for other Executives

  • Assistant in distributing key announcements to large audiences and to check that communications are clear and error free

  • Assist in coordinating interviews (and occasional candidate travel).

  • Compile data for special reports and presentations into final document format (Word, PowerPoint, etc.)

  • Work with company employees and external partners at all organizational levels to gather information and prepare reports

This position requires:

  • Strong customer service and problem solving skills to interact with all levels from first line employees to executives and external partners (e.g. customers)

  • Willing to represent the company well and professionally at all times

  • A minimum of 6-8 years of experience in a similar corporate administrative support role that requires organizing and prioritizing

  • Must be capable of multi-tasking with ease and calm in a fast paced and changing work environment

  • Fully proficient with Microsoft Office tools, e.g. Outlook, Word, Excel and PowerPoint

  • Experience using Oracle business systems, iExpense, iProcurement or similar applications

  • Must have experience in coordinating small and large meeting events, e.g. solid advance planning, coordinating meeting room needs (e.g. work with Facilities to set up room layout, etc.) ensuring audio/visual equipment is set up and ready to go prior to meeting start times, capable of trouble-shooting during key events to keep speakers and audience focused, etc.

  • Available to work outside of regular business days and hours

  • Occasional driving to prepare for events

  • Excellent written and verbal communication skills

  • Proven experience coordinating detail-intensive travel schedules, including international travel efficiently

  • Experience using the Concur travel system is a plus

  • Able to perform work at a computer for most of the day, with or without a reasonable accommodation.

'89080


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