Events Specialist

About Us:

At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers, and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.

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Job Posting Title:

Events Specialist

Position Type:

Professional / Unclassified

Department:

LSUPBRC ExD

• Ed

• Scientific Education (John D Lovelace (00080129))

Work Location:

LSU

• Pennington Biomedical

Pay Grade:

Professional

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Events Coordinator in the Division of Scientific Education.

The Coordinator/Specialist

• Events will provide support for development/coordination of internal communications, conferences/symposiums, trainings, and community events such as planning, fundraising, budgeting, logistical support, and full meeting/event coordination.

Major Responsibilities

Meeting & Event Planning, Logistics, and On-Site Coordination

• Coordinate facilitating services for events including venue selection and reservation, accommodation and transportation for participants, seating, catering, signage, displays, audiovisual, special needs requirements, printing, and communication with event security. Determines objectives and requirements for events included but not limited to meetings, conferences, and conventions.

• Inspects event facilities to ensure that they conform to event or meeting requirements. Coordinates setup and breakdown of meeting and/or event space, as needed.

• Coordinates the development of programs, agendas, budgets, and services according to event requirements.

• Liaise with vendors, suppliers, and stakeholders to ensure timely and accurate delivery of services.

• Collaborates with the marketing team to create effective advertisements for each event and when necessary, crafts marketing materials for printed or digital event advertisements.

Fundraising, Marketing, and Reporting

• Conducts short- and long-term planning and management of scientific events.

• Works with center and marketing/communications staff to develop, update, and maintain website content, registration, marketing campaigns, ads, promotional items, and logos.

• Assists with meeting and event financial operations such as submitting fundraising applications, communicating with the foundation regarding checks for vendors, and submitting reimbursements.

Required Qualifications

• Bachelor's degree in business, marketing, communications, public administration, or similar field.

• Minimum 3 years of experience with event or meeting planning/coordination, fundraising, marketing, or on-site execution of events.

• Ability to provide on-site assistance with events, which will include a few times outside of the normal work hours (typically 3-4 weekend days per year) and possible travel.

• Excellent written and oral communication skills, as well as interpersonal and organizational skills.

• Highly organized, customer-service oriented team player with exquisite attention to detail.

Preferred Qualifications

• Experience developing content for or designing ads, flyers, websites, social media, promotional items, email communications.

• Experience using learning management software (LMS) and event planning software.

• Experience with Microsoft Suite, including OneDrive, OneNote, SharePoint, Project, and Planner.

Pennington Biomedical is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities"

Additional Job Description:

Competencies:

None

Special Instructions:

Interested candidates should include a cover letter, a resume, and a list of three (3) professional references to the online application. Official transcripts are required prior to hire and are not required at the time of application.

Professional references should be the name, title, company, and contact information from past employers. Professional references should include current or previous supervisors and/or coworkers. Personal references should not be considered for the reference check process.

We will respect the request that we not contact a current employer. However, we will need to contact a prior supervisor if such a request is made.

Posting Date:

June 28, 2024

Closing Date (Open Until Filled if No Date Specified):

July 29, 2024

Additional Position Information:

Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana. For more information, visit PBRC.

Questions regarding career opportunities at Pennington Biomedical should be sent to hrm@pbrc.edu.

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• Pennington Biomedical Research Center offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

Pennington Biomedical Research Center/LSU is an Equal Opportunity Employer and SAME Agency:

Pennington Biomedical Research Center and LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures, and experiences. PBRC and LSU are also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management at hrm@pbrc.edu.

Contact Information:

Questions or concerns can be directed to PBRC Human Resources at 225-763-2776 or hrm@pbrc.edu.