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Events Specialist 2

Expired Job

University Of California San Diego , CA 92140

Posted 3 months ago

UCSD Layoff from Career Appointment: Apply by 09/18/18 for consideration with preference for rehire.

All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

DESCRIPTION

UC San Diego, located in La Jolla, in the San Diego Metropolitan area, enrolls over 35,000 students and is one of the University of California's 10 campuses. UC San Diego has earned recognition as one of the world's premier research universities and one of the top-10 public universities in the nation.

UC San Diego is a student-centered, research-focused, service-oriented public institution, recognized as one of the top 15 research universities worldwide. The University fosters a culture of collaboration that sparks innovative discoveries that advance society and drive economic impact.

The Department of Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists. The department is comprised of 65 ladder rank faculty, and additional 12-15 in various instructional and ~150 in academic research titles and postdoctoral scholars.

The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 70 careerstaff; ~60 temporary or student staff, and 254 Master's and Ph.D. students.

Undergraduate students majoring in chemistry number greater than 1000, and total undergraduate and graduate annual course enrollments exceed 24,500. The department currently has more than 180 awards from federal, state and private sources for approximately $23 million per annum in extramural funding and $49 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages ten recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Cryoelectron Microscopy, Biophysics Instrumentation, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse.

In addition, we are home to three national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The incumbent will provide the full range of administrative duties as the Department Event Coordinator for departmental seminars, endowed lectures, colloquia and special events, numbering approximately 90/year. Independently organize seminars, symposiums and special events, managing all aspects of arranging accommodations, travel, meeting rooms, communications and flyers, reimbursements, venues, catering, parking and any special requests.

Create a variety of publications including flyers, programs, and special publications/projects. Fiscal responsibility for ensuring seminar budgets and expenses are accurate and within the budgeted allotment and processed in a timely manner.

QUALIFICATIONS

  • Proven experience with working knowledge of concepts, principles and practices of event planning and production and public relations.

  • Demonstrated knowledge of fiscal processing and procedures for reconciliation.

  • Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

  • Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.

  • Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its public.

  • Good judgment and effective decision-making and problem resolution skills. Skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.

  • Strong skill using PC systems to complete tasks, including word processing and spreadsheets. Ability to navigate the internet effectively for research and information retrieval. Skill to use website maintenance software as well as graphics publishing software.

  • Proven skill with Link family and online applications for fiscal transactions. Skill with related online systems for data entry and retrieval.

  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

  • Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

SPECIAL CONDITIONS

  • A background check is required.

Apply Now

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.



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Events Specialist 2

Expired Job

University Of California