Events Spec 2 (Events Specialist)

The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall and in terms of faculty and student quality and diversity. The school has over 600 Juris Doctor (JD) students enrolled in the full-time 3-year program, as well as a LL.M Program, certificates in Public Service Law, Business Law, Criminal Law, Environmental Law, Immigration Law, Intellectual Property Law and Tax Law, and Joint Degree programs, including JD/MBA, and JD/MA.

The budget for the Law School exceeds $40 million including state funds, tuition and professional fee revenue, gifts and endowments. Current market value of endowments exceeds $12 million. School facilities include 60,000 square feet in 3 buildings. The School has 40 active faculty and more than 100 staff. Please visit our website for more information on the School: https://law.ucdavis.edu/

Job Summary

Under general supervision of the Events & Facility Manager, collaborate with units across the School of Law to develop, coordinate and execute programs and events geared to students, alumni, executives and other stakeholders. Provide event support for faculty conferences, donor stewardship activities, speaker events, advisory council meetings, commencement, social functions and various other events. Produce events that are consistent with the high standards of a professional school and deliver excellent customer service.

This position is initially a one-year contract with the possibility of extension or conversion to career.

Position Information

Apply by Date

06/07/2024

Salary Range

$25.72 - $46.12 /hour

Appointment Type

Contract

Number of Positions

1

Percentage of Time

50%

Shift Hours

Manager will advise

Location

Davis, Ca

Union Representation

No

Benefits Eligible

Yes

PHYSICAL DEMANDS

• Sitting - frequently

• Up to 25 Pounds (Light)

WORK ENVIRONMENT

• Work in shared office space with constant telephone and in-person interruptions.

• Work overtime, early mornings, evenings and weekends to meet operational needs.

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of concepts, principles and practices of event planning and production.

• Organizational and time management skills, including skill in effectively coordinating and organizing multiple details and ability to manage competing priorities and tight deadlines.

• Interpersonal communication skills and political acumen, including skill in effectively representing the School and the University to its stakeholders.

• Decision-making and problem-solving skills to recognize and deal effectively with real and potential problem areas.

• Knowledge and skill to effectively and efficiently use Microsoft Office, including Word, Outlook, PowerPoint and Excel.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience planning and coordinating academic or corporate programs, meetings, special events, ceremonies, and conferences.

• Experience using Aggie Travel, Aventri, and Eventbrite.

Preferred Knowledge, Skills, and Abilities (KSA):

• Working knowledge of the campus resources and policies, especially those related to travel and entertainment and procurement.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.