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Events Services Coordinator

Expired Job

City Of San Antonio, TX San Antonio , TX 78245

Posted 3 months ago

Job Summary

Under direction, is responsible for planning and coordinating events with customers, organizing set-up requirements, and contract services for City facilities. May exercise functional supervision over assigned staff.

Essential Job Functions

  • Ensures each event is provided with qualified services to open facilities, clean premises, complete set-up, and required service items.

  • Ensures the availability of all equipment contracted for customer's use.

  • Coordinates efforts of caterers, decorators, audio-visual, stagehands, etc., when organizing set-up requirements.

  • Assures compliance with all health and safety regulations by personnel participating in a function.

  • Prepares various reports and composes correspondence.

  • Prepares and assists in collecting billing charges.

  • Meets with convention executives and convention planners to promote City facilities for future events.

  • Prepares detailed event set-up information for labor crew leaders, sound technicians, and stage hands.

  • Coordinates in-house security to ensure contracted areas are open and secured based on needs of the lessees.

  • Conducts City facility tours to show prospective clients the availability of suitable space for conventions, shows, meetings, concerts, galas, exhibits, and other functions.

  • Performs related duties and fulfills responsibilities as required.

Job Requirements

  • Bachelor's Degree from an accredited college or university.

PREFERRED QUALIFICATIONS:

  • Two (2) years or more of customer service experience.

  • Two (2) years or more of event management experience.

  • Proficient in Microsoft Office.

  • Excellent interpersonal and communication skills.

  • Valid Class "C" Texas Driver's License or a valid driver's license from another state with the ability the ability to obtain a Class "C" Texas Driver's License within 30 days of becoming a Texas Resident.

APPLICANT INFORMATION:

  • If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

  • Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

  • Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

  • Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

PHYSICAL REQUIREMENTS:

  • Physical requirements include occasional lifting/carrying of 5 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

Knowledge, Skills, and Abilities

  • Knowledge of basic accounting principles and practices.

  • Knowledge of caterer's responsibilities to help coordinate all meal functions.

  • Knowledge of contractor's guidelines and building policies.

  • Skill in utilizing a personal computer and associated software programs.

  • Ability to coordinate security for clients.

  • Ability to coordinate between service-suppliers and clients.

  • Ability to meet work schedules and work independently.

  • Ability to plan, coordinate, and implement various types of events and activities.

  • Ability to assess the clients' needs and develop a plan suited to meet those needs.

  • Ability to interpret and apply City policies, procedures, rules, and regulations.

  • Ability to communicate effectively, both verbally and in writing.

  • Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.

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Events Services Coordinator

Expired Job

City Of San Antonio, TX