Events Planner

Stanford University Stanford , CA 94305

Posted 1 week ago

Job Code: 4882

Grade: F

Stanford Graduate School of Business

Residing in Silicon Valley, theheart of innovation, Stanford GSBhas built a global reputation based on its immersive and innovative managementprograms. We provide students a transformative leadership experience, push theboundaries of knowledge with faculty research, and offer a portfolio ofentrepreneurial and non-degree programs that deliver global impact like noother. We strive to change lives, change organizations, and change the world.

The Events Planner will be part ofa highly collaborative team assisting in the planning and execution of StanfordGSB events, such as high-profile speaker visits, academicconferences, and student-facing educational opportunities. This role willassume responsibility for many facets of event management, including eventregistrations and attendee tracking; oversight and maintenance of inventory ofevent supplies; presentation and materials support, including production ofname badges, signage, attendee lists, and agendas; and day-of event support;the job will also entail independent management of several small events, andproviding additional administrative support as necessary. The Events Plannerwill need to exercise judgment regarding how to prioritize tasks in the face offrequently shifting priorities, and when to delegate certain jobs to studentworkers or other staff. The ideal candidate haspast experience working in a customer service environment. He or she also hasexcellent judgment, integrity, flexibility, and creativity as well as apositive attitude, the ability to collaborate and consult, and a good sense ofhumor.

Your primaryresponsibilities include:

  • Serveas a member of an events team, and contribute in a wide variety offunctional areas including decisions around budget allocation, eventlogistics and facilities.

  • Design,plan, implement, and coordinate customized events.

  • Evaluateand select vendors and providers of services considering stakeholderrequests and requirements.

  • Consultwith stakeholders to determine objectives and requirements.

  • Inspectevent facilities to ensure they conform to the event needs.

  • Manageaccounting and reporting operations relating to registration, includingdaily accounting procedures and reports, final monetary summaries, and/oraccount transfers.

  • Mayserve as project leader on smaller scale events, coordinating teams thatplan, implement, and manage all aspects of events or manage programelements of larger scale events.

  • Utilizeand/or maintain complex databases. May use specialized event planningsoftware.

  • Mayinspect event facilities for maintenance, janitorial and fire safetyissues.

  • Managethe creation and placement of event signage throughout Stanford's campus.

  • Performadministrative tasks such as printing name cards and signage, organizingand maintaining event inventory, and assisting with event set-up andtear-down.

  • Beflexible to completing any other additional assigned duties.

To be successful in this position, you willbring:

  • Associatedegree and three years of relevant experience or combination of education andrelevant experience.

  • Demonstratedsuccess planning events.

  • Abilityto work both independently and as part of a team.

  • Abilityto establish priorities, manage shifting priorities, and handle numeroustime-sensitive projects with multiple deadlines.

  • Demonstratedcreativity, problem solving skills, taking initiative, judgment, anddecision-making skills.

  • Abilityto accomplish goals working through formal and informal channels, withdiplomacy and tactfulness.

  • Excellentinterpersonal, communication, time management, and customer serviceskills. Must be well organized and detailed oriented.

  • Knowledgeof Microsoft Office suite and other online documents, such as Google Docs.

  • Abilityto interact and successfully collaborate with a broad spectrum ofcontributing groups and customers.

In addition, our preferred requirements include:

  • Experiencewith registration websites, particularly EventBrite and

  • Consistent with its obligations under the law, the

University will provide reasonable accommodation to any employee with adisability who requires accommodation to perform the essential functions of hisor her job.

Why Stanford is for You

Stanford's dedicated 16,000 staffcome from diverse educational and career backgrounds. We are a collaborativeenvironment that thrives on innovation and continuous improvement. At Stanford,we seek talent committed to excellence, driven to impact the future of ourlegacy, and improve lives on a global sphere. We provide competitive salaries,excellent health care and retirement plans, and a generous vacation policy,including additional time off during our winter closure. Our generous perks alignwith what matters to you:

  • Freedomto grow. Take advantage of career development programs, tuitionreimbursement, or audit a course. Join a Ted Talk, film screening, orlisten to a renowned author or leader discuss global issues.

  • Acaring culture. We understand the importance ofyour personal and family time and provide you access to wellness programs,child-care resources, parent education and consultation, elder care andcaregiving support.

  • Ahealthier you. We make wellness a priority byproviding access to world-class exercise facilities. Climb our rock wall,or participate in one of hundreds of health or fitness classes.

  • Discoveryand fun. Visit campus gardens,trails, and museums.

  • Enviableresources. We offer free commuter programsand ridesharing incentives. Enjoy discounts for computers, cell phones,recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowersyou.

How to Apply

We invite you to apply for this positionby clicking on the "Apply for Job" button. To be considered, please submit acover letter and rsum along with your online application.

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Events Planner

Stanford University