Events & Donor Relations Student Intern

Job Description

Under the supervision of the Events Coordinator, the intern may:

• Assist Events Coordinator with planning and implementation of events

• Assist with the ordering of catering, rentals, and other events-related items

• Assist in the preparation of complex mailings

• Help prepare event materials including name tags, programs, and displays

• Work with Events Coordinator and other interns/staff to setup events (tables, flowers, linens, AV equipment, etc.)

• Greet event attendees and donors, while distributing name tags and event details

• Help transport events-related materials to locations both on and off campus

• Assist with tracking and managing RSVPs

• Assist with event follow up and donor acknowledgements

• Complete general office duties as assigned by supervisor or OCA team members

• Welcome visitors and answers phone calls in the administrative office

• Other responsibilities as assigned by supervisor or OCA team members

Required Qualifications

• Must be a KU student enrolled in at least six credit hours

• Effective interpersonal communication skills as demonstrated by application materials

• Excellent organizational skills, accuracy, and attention to detail as evidenced by the application material

Ideal candidates will possess the following qualities:

• General knowledge of office equipment

• Computer skills and experience using Microsoft Word, Excel, and Outlook

• Clear communication skills and strong attention to detail

• Excellent email and phone etiquette

• Ability to work both independently and collaboratively

• Positive attitude and professional demeanor

• Availability to work 15-20 hours a week, including some evenings

Preferred Qualifications

• Previous event planning and implementation experience

• Familiarity or experience using donor/event management database

• Experience using Adobe Creative Suite

• Experience performing basic office tasks (greeting visitors, answering phones, making photocopies, etc.)

• Knowledge of and enthusiasm for KU Libraries and an interest in donor relations and event coordination

• Experience in photography or a willingness to learn a plus, but not required