Events Coordinator

The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City's small donor democracy program.

We are dedicated to making New York City's local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

The Public Affairs division promotes the agency's role in equipping all candidates and voters to open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Our strategic goals are to make election information accessible and relevant, increase engagement with underrepresented communities, and cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration. The division includes five departments: Marketing and Digital Communications, Partnerships and Outreach, Policy and Research, Product Management and Operations, and Public Relations. Our division's work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the voter engagement initiative NYC Votes.

Within Public Affairs, the Public Relations team works with journalists to navigate and report on complex campaign finance issues, establish best practices on communicating about elections and voting using inclusive language, and land accurate, informative coverage of democracy issues that matter to New Yorkers. The team also runs the NYC Debates program, providing the public with a clear view of mayoral candidates' positions on voters' top priorities.

The Events Coordinator will report to the Director of Public Relations and will be responsible for managing the planning, coordination, and execution of all Public Affairs events, including virtual meetings of advocates, official Campaign Finance Board meetings, and the citywide political debates program.

The Public Affairs division and Public Relations unit are dynamic and talented teams; this role offers growth potential and opportunities to learn about all facets of our work, including the city's public matching funds program, the NYC Votes initiative to engage communities underserved by electoral outreach and democracy, and policy recommendations to make New York City's government more open, equitable, and transparent.

The person in this role will work closely with the Public Relations team, other Public Affairs unit staff, and external stakeholders to ensure CFB events reflect the highest agency and industry standards. The ideal candidate will enjoy working collaboratively, effectively manage multiple workstreams at once, and believe in the mission of strengthening democracy in New York City.

Responsibilities include, but are not limited to:

• Serving as point person managing the large-scale citywide debates program, including securing a media partner, selecting a venue, directing communications with participating candidates and their campaigns, coordinating room setup and remote options with vendors and other stakeholders, and any other tasks required to execute a successful set of debates.

• Coordinating virtual event logistics to ensure live streaming, webinar Q&A functions, accessibility support including American Sign Language (ASL) and in-language translation, archival recordings, and other elements are executed seamlessly.

• Collaborating across the Public Relations and Public Affairs teams to provide frequent updates on events coordination both for internal project management tracking and to facilitate publicity on social media and earned media.

• Providing training and prep materials for participants in CFB events such as runs-of-show and tick-tocks executed to the highest degree of detail and professionalism.

• Assessing the feasibility of potential event programming that reaches the CFB's priority audiences and making recommendations for new events.

• Collaborating across the Public Affairs division to develop agency-wide best practices for strong, inclusive, accessible events that further our mission.

Preferred Skills

• Prior experience planning and executing events in a program or events coordinator role, on a political campaign, or undergraduate/non-professional experience.

• Prior experience managing event logistics, including long-term planning, managing multiple stakeholders, developing run of the show, and troubleshooting challenges in real-time.

• Understanding of what it takes to execute virtual, hybrid, and in-person events, including best practices.

• Working knowledge of NYC politics.

• Understanding of what it takes to execute successful events.

• Proactive, creative thinker

• Excellent communication skills

• Strong media literacy

• A high degree of organization and time management

• Ability to prioritize, track multiple deadlines, and manage competing deadlines and requests.

• Effective troubleshooting and problem-solving

• Strong attention to detail

• Professionalism in communicating with internal and external stakeholders.

Additional Information

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn, and grow with us, we encourage you to apply and be part of our dynamic team.

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more!

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.

How to Apply

All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/)

• Please search and apply to the job ID number listed above.

• Resume and cover letter are required for consideration.

• Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.

Minimum Qualifications

1.A bachelor's degree from an accredited college including or supplemented by at least twelve semester credits (or the equivalent of twelve semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

2.A four-year high school diploma or its educational equivalent and five-years of experience as described in "1" above; or

3.Education and/or experience equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.