Events Coordinator

Job Details

Job Location: SEA - Seattle, WA

Position Type: Full Time

Salary Range: $25.00 - $30.00 Hourly

Job Shift: Day

Job Category: Sales

Description

Founded in 1995, National Products began supplying the world with our industry leading RAM Mounting Systems. Relied on by the world's most rugged industries, we serve motorcycle riders, kayak fishermen, police, farmers, pilots, extreme sports enthusiasts and others with mounting solutions for high vibration environments. We manufacture mounts for action cameras, tablets, phones, and other displays across nearly every mobile market. Made in the USA, we are proud to offer a lifetime warranty on most products.

Job Summary

We are seeking a detail-oriented Events Coordinator to assist in the execution of 50+ customer facing events for RAM Mounts. This position coordinates travel for the event attendees, the logistics for booth equipment, and overall booth presence.

Events include, but are not limited to:

• Classic Trade Shows with Exhibitors

• Events that require a crated, pop-up, or easy-up booths

• Non-typical events that are branded events, where the focus is on branding and brand activation.

Sales events include, but are not limited to:

• Events that do not require marketing promotion.

• Sales Opportunities, such as Client Meetings, walking Trade Shows (not exhibiting), Conferences, and Partner/Dealer Shows

• Sales Training events

Specific Duties

• Plan booth shipping timeframes for all events to ensure booth availability for registered events.

• Track shipping of booth and other materials to and from events to ensure arrival at destination on target date.

• Manage Salesforce event campaign deadlines and event tracker checklist.

• Process sample requests from event attendees.

• Independently manage event logistics.

• Order event furnishings and utilities.

• Book hotels, airfare, car rental for event attendees.

• Manage last minute travel changes.

• Input all expenses into Concur on a weekly basis.

• Receive and sort product post event.

• Create and manage the corporate event calendar, to include:

• Schedule pre-event and post-event internal team meetings

• Updating shipping dates

• Updating sample request due dates

• All other event-related deadlines

• Reach out to event attendees to send post-show shipping instruction.

• Manage Booth condition by:

• Inspect condition of booths on return to Marketing Department

• Post-show cleanout

• Order replacement parts for booths and coordinate booth repairs

• Restock booth inventory

Qualifications

• Minimum of 1-year experience in trade show or event planning or equivalent experience

• Experience with a project management software such as Wrike, Smartsheet and Asana.

• Excellent organizational skills

• Ability to work efficiently under multiple deadlines in a fast-paced, changeable environment.

• Technologically savvy with a problem-solving nature

• A collaborative and team-oriented disposition

• Strong written, spoken, and interpersonal communication skills a must

Preferred Qualifications

• Experience with CRM (Salesforce) and marketing automation systems.

• Experience with Concur management.

Hourly Range: $25.00 - $30.00 per hour

Benefits:

• Employer paid Medical, Dental, Vision, and Life Insurance

• Two weeks of PTO (up to 3 weeks with tenure) with seven paid holidays

• 401k with up to 4% employer match

• Additional paid parental leave beyond state/federal offerings

• Quarterly catered lunch events for all employees

• RAM Mounts product discounts

Position Status: Full Time

Position Location: Onsite

A drug screening will also be required (THC or Marijuana not screened during pre-employment test).