Events Coordinator- NA Marketing & Communications

Chubb Whitehouse Station , NJ 08889

Posted 2 months ago

Chubb is the world's largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

Position Objective:

This role also provides logistics support for Chubb-sponsored events and hospitality programs, as required.

Scope:

The Events Coordinator reports to the Assistant Vice President, Events and Sponsorships, Chubb North America

Responsibilities:

Provide support for Chubb-sponsored and industry events as appropriate.

  • Perform appropriate procurement processing activities, expense management, and invoice processing.

  • Handle all catering and food and beverage operations for scheduled events

  • Serve as on-site Chubb representative for select events and hospitality functions

  • Provide support for Chubb-sponsored and industry events including guest invitations, registration, management of hotel room blocks and other event logistics as assigned.

  • Schedule meetings and handle meeting logistics.

  • Support Events Team with PeopleSoft bill paying and Corporate AMX Meeting Card payments.

  • Accumulate budget detail from meetings to create a recap of spend.

  • Arrange video and teleconference calls, prepare meeting materials and assist with creating presentation materials.

  • Be knowledgeable in the process and accessible to support ticket request and approval process according to Chubb corporate policy for luxury suite.

Minimum requirements:

  • Bachelor Degree required

  • 3 Years of experience in an event marketing or hospitality role

  • Familiarity with contracts

  • Excellent oral and written communication skills

  • Professional orientation ability to work with senior level management

  • Strong project management skills with the ability to manage multiple projects simultaneously

  • Analytical skills with a high degree of attention to detail

  • Ability to travel

  • Accessible on nights and weekends as needed

Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.

Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.

For additional information about Chubb or its services, please visit our website at http://www.chubb.com.


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Events Coordinator- NA Marketing & Communications

Chubb