Events Coordinator

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country.

With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe.

Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university.

Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up.

Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

KEY RESPONSIBILITIES:

1.Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations

2.Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)

3.Troubleshoots EMS challenges for clients either by phone, email or in-person

4.Coordinates staffing for appropriate event coverage; set-up to breakdown

5.Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel

6.Creates diagrams and floor plans with setup requirements

7.Creates, maintains and executes timeline for events

8.Checks set-up for scheduled events (with oversight) in some of the larger event venues

9.Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned

10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Required Qualifications

Educational Requirements

High school diploma or equivalent

Other Required Qualifications

Current, valid and unrestricted driver's license

Required Experience

One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications

Proficient in MS Office (MS Excel, in particular)

Proficient in CAD software

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience

Event Management System or similar event software experience

Proposed Salary

The budgeted salary range is $40,800 to $47,500. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

Creative, with the ability to suggest and implement improvements

Able to handle multiple tasks or projects at one time meeting assigned deadlines

Able to