Events Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Specific Job Functions:

• On-Site Events

o Manages vendors onsite during scheduled events, ensuring site rules/regulations are being abided

o Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment

o Supervise load-in, installation and load-out of vendors and equipment

o Follow the load-in schedule and ensure event preparation does not interfere with the site's normal functions during public hours

o Coordinate and communicate event logistics with site team members and vendors

o Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)

o Act as an on-site liaison for clients and vendors

o Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience

o Ensure proper OSHA, fire marshal, and public health regulations are followed

o Manage/Direct in-house janitorial and security staff

o Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems

o Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building

o Proactively work to ensure clients have a positive experience working with the Events Department

o Availability to work nights/weekends is a prerequisite

o Any additional duties as assigned

o Ability to coordinate on-site event production, sales and activities in absence of the Events Manager

• Administrative

o Function as a liaison between our team, property management and client

o Create and maintain detailed event timelines and checklist

o Responds to in-person, phone and email event requests from clients in a timely manner

o Produce weekly event memos, run of show and Beo's as requested

o Complete correspondence including emailing, mailing and phone calls for the team

o Supervise and schedule all event staffing including janitorial, security, and lighting vendors

Job Qualifications, Education and Experience:

o High school diploma or equivalent

o 3 - 5 years experience in coordinating events and working with staff, vendors, clients and other participants

o Flexibility in working hours, as social events may require weekend and evening availability

o Customer-service oriented

o Organized, detail oriented; demonstrated maturity in judgement and actions.

o Passionate about providing exceptional service

o Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency

o Excellent problem-solving skills

o Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations

o Has a proven record of dependability and punctuality

o Ability to stand for extended periods of time

o Ability to lift 50 lb.

o You'll have a proven track record of results as we'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team

Location:

On-site -Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously.

Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests.

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.