Events Coordinator

Position Details

Position Information

Posting date 05/24/2024 Closing date Open Until Filled Yes Position Number 1128886 Position Title Events Coordinator Department this Position Reports to Conferences and Events Hiring Range Minimum $26.28/hr. Hiring Range Maximum $28.50/hr. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

Available nights and weekends for event oversight.

Location of Position

Hanover, NH

5 Allen

Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose

Provide overall support to the Advancement Events Team, reporting directly to the Associate Director, in the planning and execution of Advancement Events. Responds to specific division objectives by contributing to the strategic and tactical development of events and programs for the institution that connect alumni with each other and the College in support of the priorities of Advancement.

Description Required Qualifications

• Education and Yrs Exp Bachelors or equivalent combination of education and experience Required Qualifications

• Skills, Knowledge and Abilities

• Bachelor's degree or the equivalent combination of education and experience with two years of relevant experience in event management.

• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.

• Demonstrated creative planning, organizational, and problem-solving skills.

• Demonstrated knowledge of logistical event management.

• Demonstrated ability to use data for reporting, event planning and execution.

• Strong verbal and written communication skills and customer service ethic.

• Strong technology skills, including Microsoft Word, Excel, and Outlook, as well as relational databases.

• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.

• Demonstrated excellent attention to detail.

• Ability to be perceptive and responsive to direction set forth from Advancement leadership.

Preferred Qualifications

• Experience in non-profit fundraising and volunteer management, preferably in higher education.

Department Contact for Recruitment Inquiries Cindy Hodgdon Welch Department Contact Phone Number 603-646-3925 Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director of Advancement Business Operations Department Contact's Phone Number 603-646-3925 Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Yes Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Quick Link https://searchjobs.dartmouth.edu/postings/73963

Key Accountabilities

Description

• Supports and assists the Advancement Events team in the planning and execution of the full portfolio of Advancement Events. Support includes preparation of event collateral, name badges, guest lists, briefing and flashcard information.

• Learns and utilizes event related software and systems.

• Coordinates event arrangements with various College offices and/or local vendors.

• Ensures all necessary event materials are prepared, packed, or shipped for on and off campus events.

• Coordinates with campus partners and external vendors as needed to ensure that event needs and supplies are in inventory, on schedule and in line with budget.

• Supports and arranges team meetings and agendas.

• Attends events, as needed, providing on-site support required to ensure smooth execution of event.

Percentage Of Time 45 Description

• Assists Assistant Director with implementing and supporting programs designed specifically to engage alumni/ae, with special focus on Reunions and Home Coming.

• In collaboration with other Alumni Relations staff, provides administrative support to events that accomplish specific AR objectives while maintaining high levels of attention to detail, accuracy, sensitivity and a continuous focus on the purpose of those activities.

• Independently manages multiple assigned activities.

Percentage Of Time 30 Description

• Extracts data from the Advance database and generates reports.

• Provides support to class and/or volunteers; responds to requests for materials and information.

• Independently coordinates and completes on-going projects to help ensure data integrity in reports and databases.

Percentage Of Time 15 Description

• In collaboration with Department Coordinator, assists in event contract required processes and ensures payment for event-related vendor invoices.

• Provides support in submission of travel related reimbursement for event staff.

Percentage Of Time 5 Description

• Participates in a series of training sessions to learn and then support the Advancement organization's set of Core Values.

Percentage Of Time 5

• -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned.

Supplemental Questions

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• How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

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• HigherEdJobs

• Indeed

• Inside Higher Ed

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• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter

• Resume

Optional Documents

• Additional Document #1