Events Coordinator

Burr & Forman LLP Birmingham , AL 35202

Posted 2 months ago

Burr & Forman LLP, a 350-lawyer firm with 19 offices in eight states, has an immediate opening for a full-time Events Coordinator to be located in our Birmingham, AL office. The successful candidate will be self-motivated, confident, and a diligent, detail-oriented project manager.

This is a great opportunity to make an impact at a growing firm; the role of the Events Coordinator is client-facing and central to the marketing department's core services. Teamwork and collaboration are crucial, as is a service-minded orientation and ability to operate successfully in a fast-paced environment.

The position requires travel across the firm's footprint for certain signature events in order to ensure excellent execution. Example events include large onsite and offsite legal seminars, key client social events, and virtual webinars. The Events Coordinator maintains and refines formal events processes for a consistent experience firmwide. The position will also be responsible for various other marketing activities, such as coordination of rankings and directories and updating the firm's intranet.

We offer a competitive salary complimented by a full range of benefits including medical, dental and vision insurance, life and disability insurance, 401(k), profit sharing, and generous paid time off.

MAJOR RESPONSIBILITIES

Marketing Event Support

  • Coordinate, manage, and execute all logistics for external marketing events. This will include direct communications with attorneys, occasional work outside of normal hours, and travel across the firm's footprint. Specific events responsibilities include:

  • Drafting the event brief, including expectations, budget, and scope.

  • Coordinating event invitation and mailing list with attorneys and fellow marketing team members.

  • Managing onsite logistics for in-person events and remote set up for virtual events.

  • Drafting post-event surveys and ensuring appropriate follow up.

  • Oversee and monitor the budgets and expenses for all events.

  • Maintain and distribute the marketing event calendar.

  • Leverage data on attendees and report monthly on results.

  • Manage the firm's client entertainment opportunities, e.g. sporting event tickets.

  • Plan client visits, dinners, and receptions.

  • Oversee and manage the firm's internal "event support network" and utilize as needed.

  • Establish and enhance relationships with preferred vendors.

Marketing Administrative Assistance

  • Coordinate the firm's response to and promotion of targeted rankings and directories.

  • Assist in PR activities including event promotion and content for the website.

  • Manage several significant firmwide client communication projects, including client gifts.

  • Assist in various marketing administrative tasks.

REQUIRED SKILLS AND QUALIFICATIONS

  • Prior event management experience preferred.

  • Experience in a corporate or professional services environment.

  • Working knowledge of Microsoft Office and Zoom.

  • Excellent interpersonal skills to provide great client service and handle sensitive information. Requires demonstrated poise, tact, diplomacy, and professional appearance.

  • Analytical ability is required in order to gather and summarize reports, find solutions to various event, process, and information problems, and prioritize work.

  • Ability to understand the work ethic and management style of firm leaders in an effort to be proactive and ensure great team performance.

  • Continual attention to detail in composing, typing, and proofing materials.

  • Must be flexible, demonstrating the ability to adapt easily.

  • May include periodically working around standard work hours to meet demands.

  • Bachelor's degree is required.

EOE/M/F/Vet/Disabled

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

See Burr & Forman's Diversity Statement & Equal Employment Opportunity Policy.

Burr & Forman is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process because of a medical condition or disability, please contact our Employment Administrator at (205) 458-5490 and let us know the nature of your request

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Events Coordinator

Burr & Forman LLP