Events Coordinator - Americas

Mercer LLC New York , NY 10007

Posted 2 months ago

Company:Oliver Wyman


Oliver Wyman is a global leader in management consulting. With offices in 50+ cities across 26 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 4700+ professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Visit our website for more details about Oliver Wyman:

Job Overview

Oliver Wyman is seeking an Events Coordinator to provide planning support for local and regional events. In this role you will report into the Regional Events Manager and assist with department wide initiatives to ensure successful planning and management of events.

Key Responsibilities

  • Daily tasks include researching venues and suppliers, reviewing vendor contracts, prepare destination comparisons with pricing, support on event logistics, and other event management related tasks.

  • Support OW Global Events Team, Regional Events Team, Office Leaders, Partners and Local Social Committees to lead, organize, and support events including:

  • Local Social Activities i.e. holiday parties, volunteer outings, etc.

  • Local Offsites

  • Practice Events and Meetings

  • Client Meetings

  • Partner Meetings

  • Work with Planners to finalize venue space for events including site visits, contracting vendors and other event related needs (entertainment, food & beverage, accommodations, transportation etc.)

  • Manage the production of event materials including communications i.e. invite design, RSVP lists, name badges and signage.

  • Conduct flight analysis and manage travel logistics including confirmations and manifests

  • Track costs ensuring accuracy and keeping within budgetary requirements

  • Process payments upon program completion

  • Organize agenda and program details for events

  • Assist Events Team in efforts to ensure local office social events and offsites are compliant with firm wide standards and policies

  • Work with Event Managers to track local office monthly spend, ensure local coordinators reconcile expenses, develop forecasting, and track accruals

  • Work with the Regional Events Manager and Global Events Team on department wide projects and flagship firm wide events

  • Support the build and maintenance of event registration websites and event applications

Experience Required

  • Minimum of 1 year of event planning experience required

  • Bachelor's degree preferred

Technical Skills

  • Proficiency with MS Office PowerPoint (advanced, Excel (advanced) and Word

  • Experience with meeting management software such as "Cvent"

Skills & Attributes

  • Highly self-motivated with excellent interpersonal skills and able to work effectively with senior executives and stakeholders.

  • Ability to adapt to various situations in a fast-paced, demanding environment

  • Strong program management skills with the ability to manage all details from planning through execution.

  • Extremely thorough and detail oriented.

  • Ability to multi-task and prioritize with excellent time management

  • Highly communicative regarding project status and updates, particularly areas of concern

  • Able to highlight potential challenges and take pre-emptive measures to avoid issues. Focused on being proactive and solutions oriented.

  • Able to take constructive feedback in stride and incorporates feedback quickly

  • A team player with the ability to function independently, but collaboratively to meet deadlines

  • An individual known to exhibit enthusiasm, integrity and willingness to "roll up their sleeves" to get the job done. Flexible attitude, hard-working and results driven

  • Ability to travel as required

Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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Events Coordinator - Americas

Mercer LLC